March 2020 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 5 MARCH 2020 IN THE VILLAGE HALL, SUDBROOKE.
PRESENT: Councillors Peter Heath (Chairman), Bob Waller (Vice Chairman), Andy Cottam, Mrs Lyn Etheridge, Stuart Hewson, Ian Russell, Mike Turnbull, County Councillors Mrs Sue Rawlins, Mrs Christine Myers (Clerk), 3 residents.
184 – 19/20 PARISHIONERS ITEMS
- A resident attended the meeting and spoke in support of keeping in good repair the Multi-Purpose Sports Area/Tennis Court and suggested a possible funding source. The resident was thanked for attending. The Chair reiterated that the court would be swept and a tennis net fixed to encourage use.
- Speeding vehicles along West Drive was raised.
185 – 19/20 APOLOGIES
Councillor Mr Barbara Bingham, Mrs Bridget Solly (Treasurer).
That the reasons given be accepted - unanimously Resolved.
186 – 19/20 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Councillors Peter Heath and Andy Cottam declared an interest in the Finance item on the agenda as having entered a mileage claim.
187 – 19/20 NOTES OF MEETING HELD ON 6TH FEBRUARY 2020 TO BE APPRIOVED AND SIGNED AS MINUTES.
That the notes were a true record and could be signed as minutes - unanimously Resolved.
188 – 19/20 POLICE MATTERS
Report received of incidents relating to Sudbrooke:-
9.2.20 – Wragby Road – hazard/disruption – tree in the road towards Langworth
16.2.20 – Sibthorpe Drive – concern for welfare
28.2.20 – Wragby Road – Abandoned vehicle
Two replacement Neighbourhood Watch signs had been requested to be displayed in the village.
That PCSO Jackie Parker be invited to attend a future meeting in order to encourage more formations of Neighbourhood Watch Groups in the village - unanimously Resolved.
189 – 19/20 COUNTY COUNCILLORS REPORT
CC Mrs Sue Rawlins reported as follows:-
- That the Lincolnshire County Council budget for the next financial year had been approved
- Additional funding of 4 million pounds and 16 extra highway gangs had been budgeted for. Balfour Beatty would be the new contractors.
- Clearing works had commenced on the A46 for the new roundabout at Welton which would cost 6 million pounds. It was hoped that the roundabout would be completed in the summer.
190 – 19/20 DISTRICT COUNCILLORS REPORT
DC Bob Waller reported as follows:-
- There would be a 2.3% increase on Council tax.
- There would be two additional green bin collections during 2020.
- A team would be visiting each school in West Lindsey to talk about recycling.
191 – 19/20 REPORTS ON MATTERS OUTSTANDING
a) CCTV at Village Hall – Policy update – Councillor Stuart Hewson had met with representatives from the Village Hall Committee to discuss the CCTV Policy and some amendments had been made. The Policy would be presented to the Committee at its next meeting.
b) Culvert – Maple Drive – CC Mrs Sue Rawlins had not been able to obtain a suitable answer to the Councils/residents enquiry but would continue to pursue this.
c) Planters for village - Written permission was awaited from LCC for the siting of the planters.
d) Flooding in slipway, Wragby Road – This appeared to have been dealt with.
192 – 19/20 SPRING LITTER PICK – 29TH MARCH 2020 – TO AGREE RISK ASSESSMENT
That the Risk Assessment for the previous Litter Pick be used with amended dates - unanimously Resolved.
193 – 19/20 TO CONSIDER WEST LINDSEY DISTRICT COUNCIL DRAFT PARISH CHARTER AND ANY COMMENTS RELATING TO IT
This had been circulated to all members and members felt that it was a useful document.
That the Clerk complete the on-line survey in favour of the document - unanimously Resolved.
194 – 19/20 REQUEST FOR USE OF SPORTS FACILITIES – STUART CURTIS SPORTS FIELD AND MULTI-PURPOSE SPORTS AREA
An enquiry had been made by a local football team for using the Stuart Curtis Sports Field. This however was not yet in a suitable condition for playing. Glendale had stated that it would be rolled as soon as weather permitted now that the ruts and rabbit holes had been filled in.
It was noted that the entrance to the car park was very soft and there was likelihood of vehicles becoming stuck. The Clerk was instructed to obtain some prices for laying of chippings in the entrance and for the future a more suitable surface to the car parking area.
At present the football team did not need use of the MPSA.
195 – 19/20 PLANNING MATTERS
a) Neighbourhood Plan – Presentation to West Lindsey District Council 2nd March 2020 – Four members of the Parish Council had attended the WLDC meeting on 2.3.2020 for the Chairman to present the Plan to the District Council. It was carried by an overwhelming majority with only 1 vote against it.
The Treasurer had confirmed that there was £969.35 surplus in the NP Fund.
That the Clerk arrange for the printing of 15 copies of the Plan - unanimously Resolved.
b) Park Development – invitation to view development and show home – A date of 17th March was agreed for members to attend this visit.
c) To report on comments submitted to WLDC Planning re the following:-
i. Application 140461 – Scout Camp, Sudbrooke Park – Erect steel safety climbing frame – No objections.
ii. Application 140564 – 16 The Paddock – Convert roof pace to provide a bedroom and bathroom with dormer windows to front and rear elevations – No objections.
196 – 19/20 FINANCE
a) Income - £2590.63 – Funds passed from resident which had been raised some years ago for a village outdoor bowling green. That these funds be used towards sports facilities in the village - unanimously Resolved.
b) Accounts for payment:-
- Mrs B Solly – expenses November 2019 – March 2020 – £39.60
- Mrs C Myers – Expenses – February – £17.61
- Councillor A Cottam – mileage to Planning meeting 2.3.2020 – £18.00
- Councillor P Heath – mileage to two Planning meetings – £35.10
- Salaries/Pensions – £819.46
That payment be made as listed – proposed by Councillor B Waller, seconded by Mrs Lyn Etheridge and Resolved.
Note – Councillors Andy Cottam and Peter Heath declared an interest in the payments as claimants.
c) To approve expenditure for provision of refreshments at Annual Parish Meeting -
That the Clerk and Treasurer be authorised to spend up to £30 for refreshments at the Annual Parish Meeting - unanimously Resolved.
197 – 19/20 CLERKS REPORT
The Clerk stated that at a future meeting she would be presenting a Health and Safety Policy to the Council for its consideration for adopting.
198 – 19/20 CHAIRMANS COMMENTS
The Chairman stated that the Council would be following updates on the recent outbreak of Corona Virus.
199 – 19/20 CORRESPONDENCE RECEIVED SINCE LAST MEETING AND CIRCULATED
*Circulated To residents email list
9.2.2020 – Request from Lincolnshire Lowland Search and Rescue for assistance
*10.2.2020 – Nettleham Medical Practice News
10.2.2020 – Came & Co newsletter
12.2.2020 – Community Lincs Newsletter
13.2.2020 - Report by resident of speeding lorry along West Drive to the Park development
17.2.2020 – Lincoln Transport Strategy – Summary document
18.2.2020 – LALC Weekly News.
23.2.2020 – Request from WLDC about new tree planting in the parish
25.2.2020 – Lincolnshire Pension Fund Annual Meeting reminder
25.2.2020 – Notification that the Best Kept Village Competition will not be run this year.
29.2.2020 – LCC Town and Parish newsletter
28.2.2020 – Lincoln Transport Strategy
2.3.2020 – LALC Weekly News
2.3.2020 – Notice of Services Event hosted by LALC 19.3.2020
200 – 19/20 DATES OF MEETINGS FOR APRIL
Parish Council meeting 7.30pm, Thursday 2nd April 2020, Village Hall
Annual Parish Meeting – 7.30pm – Thursday 9th April 2020, Village Hall
201 – 19/20 TO RESOLVE TO MOVE INTO CLOSED SESSION TO DISCUSS PLANNING ISSUES AND STAFFING MATTERS
The above - unanimously Resolved.