January 2020 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 2 JANUARY 2020 IN THE VILLAGE HALL, SUDBROOKE.
PRESENT: Councillors Peter Heath (Chairman), Mrs Barbara Bingham, Andy Cottam, Mrs Lyn Etheridge, Stuart Hewson, Ian Russell, Mike Turnbull, Mrs Christine Myers (Clerk), Mrs Bridget Solly (Treasurer)
149 – 19/20 PARISHIONERS ITEMS
Residents had drawn attention to the following:-
- The amount of horse droppings left on footpaths.
- That the hedge on Wragby Road towards Langworth had still not been cut back. The Clerk was instructed to pursue this and to request that our County Councillor Mrs Sue Rawlins take the matter up with LCC Highways on behalf of the Parish Council.
- Concern that verges in the village have been damaged by vehicles parking on them, one in particular being the Beech Tree corner on West Drive. Members considered this and suggested that the landowner be asked to put some large boulders on the edge of the green. A second area of concern was the junction of St Edward’s Drive where works vehicles had been parked during recent gas work. The Clerk was instructed to contact Cadent and ask that the area be reinstated.
150 – 19/20 APOLOGIES – None.
151 – 19/20 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
Councillor Peter Heath declared an interest in item 8a CCTV Upgrade – as a member of an organisation currently in dispute with the Village Hall Management Committee.
152 – 19/20 NOTES OF MEETING HELD ON 5TH DECEMBER 2019 TO BE APPROVED AND SIGNED AS MINUTES
Amendments –
Minute 137 – 19/20 (d) – third line – delete ‘or’ add ‘and’
Minute 138 – 19/20 – end of first sentence delete ’could not continue’ add ‘should be reviewed’
Minute 138 – 19/20 – last sentence to read ‘That residents be advised that if the area was not used over the next few months an alternative use for it might be considered eg car park – unanimously Resolved.’
153 – 19/20 POLICE MATTERS – None.
154 – 19/20 COUNTY COUNCILLORS REPORT – None.
155 – 19/20 DISTRICT COUNCILLORS REPORT – None.
156 – 19/20 REPORTS ON MATTERS OUTSTANDING
a) Upgrading of CCTV at Village Hall – Councillors Stuart Hewson reported that the upgrading had been carried out. A reply was awaited from the Village Hall Committee re the approval of the CCTV Policy.
b) Maintenance plan for wildflower area – The Clerk was instructed to obtain a quotation for the cutting/scything of the area at the end of August and removal of cuttings. This with a view to be included in the Grounds maintenance contract.
c) Hedge fronting Village Hall – Quotation received for cutting of the hedge in the sum of £216.00 initially and to include within the grounds maintenance contract twice per year at £155.00per occasion. That the sums be accepted and the hedge included in the grounds maintenance contract - unanimously Resolved.
d) Culvert – Maple Drive – No reply received from LCC Highways.
e) Future of Tennis Courts/Multipurpose Sports Area – Report of expenditure for last three years – The Treasurer reported that expenditure related to this area amounted to £1227.00, this included some of the hedge trimming for the full extent of the frontage of the Village Hall.
Boards were constantly being kicked in by vandals and some had been repaired at no cost to the Council.
That the Chairman write an article for the Sudbrooke News asking residents for suggestions for the use of the area - unanimously Resolved.
157 – 19/20 DRAIN COVER REPLACEMENT IN VILLAGE HALL CAR PARK
That the Parish Council on this occasion pay for replacement of the drain cover - unanimously Resolved.
158 – 19/20 TO DISCUSS LALC COMMUNITY COLLABORATION PROJECT LOCAL COUNCIL CLUSTERING
Following discussion it was unanimously Resolved that Sudbrooke Parish Council not become a part of a cluster group but to continue to work with neighbouring villages as on previous occasions when required.
159 – 19/20 PLANNING MATTERS
a) Neighbourhood Plan – The Referendum for the Neighbourhood Plan would be held on Thursday 13th February 2020 giving all residents an opportunity to vote for or against the Plan.
That the Clerk arrange for printing of copies of the Plan - unanimously Resolved.
b) Park Development – anything further to report – Queries had been raised as to the proposed Management Company for the new development.
Following discussion that the Clerk be instructed to enquire with the developers how much the levy per property was expected to be, request that a Parish Council member be included on the Management Company and enquire when completion of Phase I was expected - unanimously Resolved.
160 – 19/20 FINANCE
a) Accounts for payment:-
- Salaries/Pension payments - £787.37
- Arborez – crown lift trees on Jubilee Garden - £100.00 net, £20.00 VAT, £120.00 gross
- Arborez - Dismantle five elm trees at Millennium Stone - £380.00 net, £76.00 VAT, £456.00 gross
- Sudbrooke Village Hall – 3 meetings room hire - £51.00
- Mrs C Myers – expenses December - £71.13
- Utopia Surfacing Specialists – replacement drainage lid at Village Hall - £200.00
That the above accounts be approved for payment - unanimously Resolved.
c) Bank Statements/Bank Reconciliation – The Chairman signed the documents prepared by the Treasurer.
d) Precept Form – This was signed by the Chairman, Clerk and two members of the Parish Council, as required by WLDC for applying for the previously agreed Precept.
161 – 19/20 CLERKS REPORT
The Clerk distributed copies of the LALC Training Scheme to all members present.
The Clerk stated that a quotation of works required to the play equipment would be on the agenda for consideration at the next meeting of the Parish Council
162 – 19/20 CHAIRMANS REPORT
The Chairman reported that the planning application for 30 Wragby Road - 140180 – would be considered again at the meeting of the WLDC Planning Committee on 8.1.2020. Previous comments made regarding the application would be taken into consideration on determination.
163 – 19/20 CORRESPONDENCE RECEIVED SINCE LAST MEETING AND CIRCULATED TO MEMBERS
*Circulated to residents email list
- *6.12.2019 – Telephone scams
- *9.12.2019 – Welton Family Practice News
- 10.12.2019 – Lincolnshire Armed Forces Covenant newsletter
- 11.12.2019 – Scothern Clarion
- 11.12.2019 – Community Lincs update
- 17.12.2019 – LALC Training Scheme schedule
- 18.12.2019 – Notice from WLDC of appointment of new Chief Executive – Mr Ian Knowles
- 18.12.2019 – Notice of WLDC meetings to March 2020
- *19.12.2019 – Local Anglican Church Services notice
- 30.12.2019 – Enquiry re parish allotments
164 – 19/20 DATE OF NEXT MEETING - Thursday 6 February 2020, 7.30pm, Village Hall.