January 2023 Minutes
SUDBROOKE PARISH COUNCIL
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 12 JANUARY 2023 AT 7.30PM IN THE SUDBROOKE VILLAGE HALL
PRESENT: Councillors - Peter Heath (Chairman), Mrs Tracey Bowman (Vice Chair), Mrs Sandra Clayton, Simon Crampton, Paul Fido, Dave Scott
District Councillor Bob Waller
3 residents, Treasurer Mrs Bridget Solly (Acting Clerk)
129 – 2022/23 PARISHONERS ITEMS
Parishioner had brought to attention of PC on verges – discussed police response that if there is an obstruction when they want to get through it is an offence, otherwise in their view it is not an issue. Cars are churning up the grass outside the shop. It was agreed that the Shop Owner be asked to remind delivery drivers not to park on the verges. Cllr Crampton to respond to parishioner.
130 – 2022/23 APOLOGIES
Mrs C Myers – Clerk to the Council, Cllr Bhikhu Mistry, Cllr Andy Cottam – reasons given all accepted unanimously.
131 – 2022/23 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON AGENDA
None received.
132 – 2022/23 NOTES OF THE MEETING HELD ON 1 DECEMBER 2022 TO BE APPROVED AND SIGNED AS MINUTES
Signed and approved – proposed: Cllr Bowman, seconded: Cllr Scott.
133 – 2022/23 COUNTY COUNCILLOR REPORT
None received.
134 – 2022/23 DISTRICT COUNCILLOR REPORT
DC Bob Waller reported as follows:-
• That a revised Statement of Community Involvement was adopted at a meeting of the Joint Strategic Planning Committee on the 9th January 2023. The SCI outlines how the committee expects to involve and consult the public and stakeholders when preparing policy documents and supplementary planning documents. It also outlines how and when the public can have their say on planning applications determined by the three districts and what support will be made available for groups undertaking neighbourhood planning. The revised Statement of Community Involvement is available to download from the WLDC website.
• Elections – May – Thursday 4th May (Local), everyone who votes in person must provide proof of ID before they vote at a polling station.
• The Sudbrooke Ward will be contested – Conservatives, Liberal Democrats and possibly Labour. Cllr Waller will be standing down. Anne Welbourn standing for this ward – she is currently deputy leader of WLDC and District Councillor for Cherry Willingham.
• Platinum Jubilee Village Hall Fund is now open, the aim is to support the modernisation and improvements of England’s Village Halls. First deadline for stage 1 applications is 20th January 2023. Grants are for capital improvements only, where projects aim to either upgrade, extend or improve facilities, or where capital items need to be purchased.
• Parklands development – developer still in breach of s13 regarding the access and use of Main Drive. The enforcement team have given developer to end of January to either comply or give an alternative solution (that is suitable) to having a barrier installed. District Councillor Waller will continue to pursue this matter and ensure that all planning conditions are met.
• Development on Poacher’s Lane – 3 houses now occupied which triggers s106 Agreement for the footpath along Church Lane to be constructed.
135 – 2022/23 REPORTS ON MATTERS OUTSTANDING
A Burial space / new cemetery - Cllr Scott reported – a few comments have been received. 4 were in favour of exploring the new site proposal and 7 were against (including the Village Hall committee), 2 against a new cemetery at all. Decision deferred to next month – need to get more views from the village. Proposed DS, seconded PF – agreed unanimously.
B Request for lowering speed limit on Wragby Road to 40mph - County Cllr Sue Rawlins not in attendance at meeting – item deferred to next month.
136 – 2022/23 TO CONSIDER COMMENTS FROM A RESIDENT RE. OVERGROWN HEDGE AND NARROWING OF FOOTWAY ON WRAGBY ROAD AND SUGGESTION OF UPGRADING FOOTWAY TO CYCLEPATH
Clerk has contacted Highways – Clerk to contact County Councillor Sue Rawlins and send photos that have already been submitted from parishioner to show her the dangerous situation that it is causing.
It was agreed that the footpath should be made up to cycle path standard and that LCC Highways be requested to do this through the support of CC Sue Rawlins.
137 – 2022/23 TO CONSIDER FUNDING PURCHASE OF SNOWDROPS AND BLUEBELLS FOR THE SUDBROOKE WOODS
District Councillor Bob Waller offered £250 from his Community Initiative Fund to cover bulbs and other plants for the village. Clerk to submit an application.
138 – 2022/23 TO CONSIDER PURCHASING 40MPH WHEELIE BIN STICKERS FOR PROPERTIES ON SCOTHERN LANE
Cost of 50p each, agreed unanimously not to fund this. Public can purchase them for themselves if they would like to.
139 – 2022/23 TO CONSIDER ADDING THE MAINTENANCE OF THE AREA AT JUNCTION OF HOLME DRIVE/SCOTHERN LANE TO GROUNDS MAINTENANCE CONTRACT
Councillor Paul Fido had liaised with the contractors and been informed that they will be seeding the verge next to the footpath in the spring. Cllr Fido happy to plant bulbs and perennials in the area as part of the grant obtained from DC Bob Waller’s fund and maintain the area whilst it becomes established.
That the adding of this area to the Grounds maintenance contract be reviewed when grass seed has come through. Proposed: Cllr Fido, seconded: Cllr Heath – agreed unanimously.
140 – 2022/23 TO CONSIDER MOLE TREATMENT FOR PLAY AREA ON VILLAGE HALL PLAYING FIELD
That the moles in the play area be treated as a matter of safety. Proposed: Cllr Heath, seconded: Cllr Scott.
Chafer grubs on playing field – too expensive to deal with currently.
141 – 2022/23 GRIT BINS
A) Responsibility of Parish Council to notify LCC when bins require filling – LCC Had stated that it was now the responsibility of Parish Councils to notify them when a grit bin need refilling. It was stressed that this was at a cost of £100 per bin so they must be empty before a request made for filling.
All bins in Sudbrooke had been checked and had plenty of grit in them albeit very hard, compacted and difficult to get out. Clerk to contact LCC about this.
B) Request for Grit bins to be sited at The Parklands – reply from developers – The Developers had stated that their Health and Safety Team do not see the requirement for grit bins on site at this time, however they would hasten the process of signing the roads over to the County Council who would then supply them as necessary following assessment.
142 – 2022/23 FINANCE
A Request from LIVES headquarters for a donation – That £100 to be donated – proposed: Cllr Bowman, seconded: Cllr Crampton – approved unanimously.
B Consideration of Councillor Paul Fido attending 3 training sessions for Allotment Management at a cost of £23.00 per session - Agreed – proposed: Cllr Heath, seconded: Cllr Bowman agreed unanimously.
C To consider servicing of CCTV at Village Hall at a cost of £75.00 - Agreed – proposed: Cllr Crampton, seconded: Cllr Clayton agreed unanimously
Cllr Bowman to ask Village Hall Committee for a contribution to the cost of this.
D Approval of accounts for payment/ratification of those already paid
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Bank Account position – Thursday 12th January 2023 – Total in Accounts £66,046.90 Current Account - £6,424.87 Instant Access Account – £29,890.69 14 Day Account - £4,439.55 Fox Covert Account - £2,162.21 Northfield Park Account – £19,200.63 Sportsfield Account - £3,928.95 |
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Payments to be approved 12th January 2023 – to be paid via BACS Mrs C. Myers - Clerks expenses - £35.50 E.on – Electricity at Stone monthly payment – £17.00 (Standing Order) Sudbrooke Village Hall Committee – Hire of Hall for January PC Meeting - £18.00 Sudbrooke Village Hall Committee – Hire of Hall for February PC Meeting - £18.00 Sudbrooke Village Hall Committee – Hire of Hall for March PC Meeting - £18.00 Sudbrooke Village Hall Committee – Hire of Hall for 12th September 2022 re. cemetery – £12.00 Tesco – Mobile Phone Bill – Direct Debit - £7.50 Glendale Countryside Ltd - Clearing area between former tennis court and car park - £495.00, VAT 99.00 Gross £594.00 – Cllr P Fido to follow up with Glendale Mrs B. Solly – RFO’s expenses July – January - £44.46 Parish Magazine Printing – outstanding bill (October Issue Sudbrooke News) - £265.79 Stop Dead Pest Control – Eradication of moles from around the village hall – £170.00 Staffing costs - £1,618.38 to be paid 31st January 2023 |
143 – 2022/23 - CORRESPONDENCE RECEIVED SINCE LAST MEETING
*sent to residents email list
28.11.2022 - LALC Weekly E News
*1.12.2022 – Lincoln Transport Group Christmas information
2.12.2022 - WYPF Pension Matters
5.12.2022 – LALC Weekly News
*8.12.2022 - WLDC Parish News
8.12.2022 - News from the ICO
*9.12.2022 - WLDC Business Brief
*9.12.2022 - LCC Multiple Maths skills survey
12.12.2022 – LALC Weekly E News
13.12.2022 - Information regarding elections 2023 and invitation to presentation
20.12.2022 – LALC E News
*20.12.2022 – Visiting Library timetable
*21.12.2022 - WLDC Parish News
22.12.2022 – Play area inspection sheets
144 – 2022/23 PLANNING
A Application 145920 – 8 Northfield Avenue – remove conservatory and erect single storey rear extension including internal alterations – no objections.
B Application 146009 - 4 Scothern Lane – remove 3no. garages, and creation of room in the roof accommodation, extensions and other internal alterations – no objections.
145 – 2022/23 CLERK’S REPORT
Clerk to attend presentation on 13th February with WLDC Electoral Department re forthcoming elections – Councillors are invited to attend.
Number of people on electoral role is now 1,382.
146 – 2022/23 CHAIRMAN’S REPORT
Chair expressed disappointment in the number of responses to the cemetery questions raised in Sudbrooke News.
Inspector Head – Crime figures reported for Sudbrooke – 5 incidents reported.
147 – 2022/23 DATE OF NEXT MEETING
Thursday 2 February 2023, 7:30pm, Bramham Lounge – Sudbrooke Village Hall