February 2023 Minutes
SUDBROOKE PARISH COUNCIL
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 2 FEBRUARY 2023 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Peter Heath (Chairman), Sandra Clayton, Andy Cottam, Simon Crampton, Bhikhu Mistry, Dave Scott
Two residents
Mrs Christine Myers (Clerk), Mrs Bridget Solly (Treasurer)
148 – 2022-23 PARISHIONERS ITEMS
An enquiry had been made as to what the Parish Council were planning for the Coronation.
This had not previously been discussed but members felt that the Sports Day to be held in June could be a community event of celebration.
A resident addressed the meeting re planning application 146151 and access on Main Drive. The Parish Council fully supported the residents of Main Drive in the erection of a bollard to prevent unauthorised vehicular access and that the application was an agenda item for later in the meeting.
149 – 2022/23 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Mrs Tracey Bowman, Paul Fido. District Councillor Bob Waller.
That the reasons given be accepted unanimously Resolved.
150 – 2022/23 NOTES OF MEETING HELD ON 12 JANUARY 2023 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as Minutes unanimously Resolved.
151 – 2022/23 COUNTY COUNCILLOR AND DISTRICT COUNCILLOR REPORTS
County Councillor Sue Rawlins not in attendance.
The Chairman referred to a verbal report from District Councillor Bob Waller in that he was offering a contribution from his Community Initiative Fund to the newly formed Archaeology Group to assist the Group in the cost of hire of the hall for meetings. This would be administered by the Parish Council initially.
DC Waller also offered a contribution from his fund towards a new seat for the village, site to be agreed.
The Clerk would complete the necessary application forms.
152 – 2022/23 REPORTS ON MATTERS OUTSTANDING
A Burial space/new cemetery – A further possible location for the new cemetery had been suggested and Councillor Cottam would pursue this and update the Council at its next meeting.
B Request for lowering speed limit on Wragby Road to 40mph – County Councillor Sue Rawlins not in attendance to give a report.
C Overgrown hedge/grass encroachment/upgrading of path to cycleway – Wragby Road – That a request be made to County Councillor Sue Rawlins to arrange a site meeting with an Officer(s) unanimously Resolved.
D Grit bins – LCC had been contacted re impacting of grit/salt in the bins making it difficult to remove. It was understood from LCC that this was being experienced in other parishes due to the salt not being used. The issue was being looked into by LCC.
153 – 2022/23 POLICE MATTERS – MEETING WITH PARISH COUNCILS – 20 FEBRUARY 2023
The new Inspector for Communities had arranged this meeting for 20 February 2023, 10.00am at Scothern Methodist Chapel. Councillor Bhikhu Mistry and the Clerk would attend.
154 – 2022/23 FINANCE
A Approval of accounts for payment/ratification of those already paid.
Mrs C. Myers - Clerks expenses - £29.64
Arborez – reducing hedge at Stuart Curtis playing field – Net £380.00, VAT £76.00, Gross £456.00
LIVES – agreed donation of £100.00
Data Shred - Bags for disposal of confidential waste – Net £15.00, VAT £3.00, Gross £18.00
Scothern Parish Council – grass cutting / ground works on Sudbrooke Road between Scothern and Sudbrooke 2022 season – £525.17
Cllr P Fido – Purchase of bulbs – Net £264.86, VAT £38.94, £303.80
E.on – Electricity at Stone monthly payment – £17.00 (Standing Order)
Tesco – Mobile Phone Bill – Direct Debit - £7.50
Glendale Countryside Ltd - Clearing area between former tennis court and car park - £495.00, VAT £99.00 Gross £594.00 – still not to be paid – work not yet complete.
Staffing payments = £1,044.80 - will be paid via BACS on 28th February 2023
Bank Account position – Thursday 2nd February 2023 – Total in Accounts £64,128.38
Current Account - £4,506.35
Instant Access Account – £29,890.69
14 Day Account - £4,439.55
Fox Covert Account - £2,162.21
Northfield Park Account – £19,200.63
Sportsfield Account - £3,928.95
B To Review Fixed Asset Register – This was reviewed and agreed without amendment.
C To Review Parish Council Risk Assessment – This was reviewed without amendment. .
155 – 2022/23 PLANNING
A Sudbrooke Neighbourhood Plan Review:-
i. Update from Working Group – Councillor Dave Scott reported that the Group were looking into
• How the Parish Council respond to Planning Applications – to identify references/Policies in the Neighbourhood Plan
• How should the PC be monitoring the Neighbourhood Plan
• New Parish Councillors to receive training on the Neighbourhood Plan when elected
These items were welcomed by the Parish Council for pursuing.
ii. To ratify the engagement of LAB Services Ltd to assist with the Review and to the application for funding from Groundwork UK – That this be ratified unanimously Resolved. A grant application for £1200.00 had been made to cover the cost. This had been approved by Groundwork UK.
156 – 2022/23 PLANNING
A Application 146080 - Blue Pines 73 Wragby Road - Planning application for extensions and alterations to existing dwelling, including replacement garage, gym attached via a glazed link, and new entrance gates - resubmission of 144607 – No objections to this proposal by the Parish Council.
B Application 146151 - Hybrid application comprising of Outline planning application with access to be considered to erect up to 130 dwellings & new building to replace the former Sudbrooke Holme to provide upto 25 apartments for retirement living. Erect restaurant-public house. Extension and widening of West Drive & Holme Drive to serve the development, hard & soft landscaping, demolition of poultry sheds. Change of use of land to provide area of open space inc. provision of new footpaths & sustainable drainage infrastructure. Change of use of land to provide new community allotment facilities being variation of 133284 granted on appeal 21 June 2016 - deter vehicle access - Land adjacent Sudbrooke Park, off West Drive – This was discussed in detail and the following comments agreed to be made to the Planning Department WLDC:-
‘Sudbrooke Parish Council discussed this application in detail at its meeting on 2nd February 2023 and strongly objects to the deviation of the erection of a bollard to metal estate fencing to prevent vehicular access via Main Drive. It supports the residents of Main Drive in that a bollard should be sited and that Main Drive should not be used as a public road, through the historic, listed original Park Gates on Wragby Road. The full planning conditions for the Parklands Development was granted with a bollard control on Main Drive, (Condition 13) near to the entrance to the allotments on Main Drive, and this should be enforced.
Sudbrooke Parish Council Resolved unanimously that a request be made for the application to be put to the full Planning Committee for a decision to be made.
For further information - Main Drive has never been adopted or maintained by Lincolnshire County Council Highways due to it being a private road for the residents of Main Drive to access their homes only by a Rights of Way. This is written into the deeds of those properties on Main Drive. It is also insufficient width for a road/highway. Maintenance of Main Drive has always been funded by the residents.
When FP160 was added, Main Drive was a footway for the public with an occasional vehicle.
Vehicular access cannot be continued to be gained via this route by residents of the Parklands, delivery drivers and to future customers of the proposed pub/restaurant.’
157 – 2022/23 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*sent to residents email list
9.1.2023 - LALC Weekly E News
10.1.2023 - Notice of WYPF AGM 21.3.2023
17.1.2023 - LALC Weekly E News
*20.1.2023 - What’s on in West Lindsey
23.1.2023 – LALC Weekly E News
24.1.2023 - LCC Town and Parish Council update
25.1.2023 - Notification that planning application 124617 will be discussed at WLDC Planning Committee on 1.2.2023 - invitation for PC to be represented
158 – 2022/23 CLERKS REPORT
A registration had been made with IGas to be able to apply for a grant for the painting of the play equipment and it had been confirmed that this meets the criteria for an application.
159 – 2022/23 CHAIRMANS REPORT
The Chair stated that he was disappointed that the Village Hall Committee did not support the servicing of the CCTV.
The Clerk was instructed to write to the Chair of the Village Hall Committee to confirm that this was their position and not a misunderstanding and to check that there was no effect on their insurance if it was.
160 – 2022/23 DATE OF NEXT MEETING
7.30pm, Thursday 2nd March 2023, Bramham Lounge, Village Hall.