May 2026 Minutes
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Minutes of the meeting of Sudbrooke parish council held at 7.30pm on Thursday 7th May 2026 in the Bramham lounge, Sudbrooke village hall.
Present, Cllr p heath, Cllr T Bowman, Cllr P Fido, Cllr M Alford, Cllr S Crampton, Cllr B Dowell, Cllr C Nicoll
One resident -
126-27 To elect a Chair and complete an acceptance of Office form.
RESOLVED unanimously Cllr P Heath was elected as chair of Sudbrooke Parish Council and signed the acceptance of office form
226-27 To elect a Vice-Chair.
RESOLVED unanimously Cllr B Dowell as Vice-Chair
326-27 To note apologies and reasons given.
None
426-27 To receive any declarations of interest in accordance with the localism Act 2011 and consider any requests
for dispensation in relating to disposable pecuniary interests of the other interests as outlined in the
council's code of conduct.
None
526-27 To receive the notes of the council meeting held on the 02nd of April 2026 and agree for them to be signed
as a true record.
RESOLVED unanimously to accept minutes from the meeting held on the 02nd of April 2026 as a true record.
626-27 To receive any reports from outside bodies, including the Police, District and County Councillors (if any)
and agreed actions as required.
Nothing at this time, no outside bodies were present.
726-27 To receive the Chairman's report
Nothing at this time
826-27 To receive a report from the Clerk.
Previously circulated, regarding .gov.uk email domain update and recent training undertaken.
926-27 To discuss and resolve any necessary action following the Parish Council APM.
Nothing to report on this occasion.
1026-27 To review and approve the ‘trading in the village hall car park’.
Resolved unanimously to accept the Trading in the Village Hall Car Park policy with no amendments.
1126-27 To discuss a proposed Difib for the Village Hall.
RESOLVED unanimously to approve the purchase of a defibrillator for the Village Hall, The Clerk to
attempt to source funding for this project. The Clerk and Cllr T Bowman to liaise with the Village Hall on them funding the electricity supply
1226-27 To receive a report on the Lincolnshire Risk Management Team meeting - Cllr P Fido
Environmental and WLDC drainage systems 22 areas of the county Langworth and Scothern 12
months water survey potential and current issues. Prevent maintenance from the central
government. 4 million then a public consultation.
1326-27 To elect coordinators for the following.
i. CCTV - Cllr M Alford
ii. Defibrillator Weekly checks - Cllr T Bowman and Cllr P Heath
iii. Highways footpaths - Cllr S Crampton
iv. Grass Cutting - Cllr P Fido
v. HR (Staffing) – Three Councillors with delegated authority for HR decisions - Cllr T Bowman, Cllr B Dowell and Cllr P Fido
vi. Neighbourhood Plan - Cllr S Crampton
vii. Planning - Cllr P Heath
viii. Sudbrooke News distribution - Cllr P Heath
ix. Trees and Environment - Cllr P Fido
x. Parish Council website - Cllr C Nicoll
xi. Village Furniture - Cllr B Dowell
xii. Village Hall Committee representative - Cllr T Bowman
xiii. Village Play areas, equipment and weekly visual inspections - Cllr B Dowell and Cllr P Fido
1426-27 To receive a report from the gardening group.
i. Tree survey.
The PC are obligated to carry out tree surveys every 5 years, Cllr P Fido was tasked at the last meeting to look into this.
ii. To approve the purchase of plants for the village.
RESOLVED unanimously to spend up to £50 for a replacement Platinum Jubilee Tree.
iii. To approve tree survey training for Cllr P Fido
RESOLVED unanimously for Cllr P Fido to complete the certified training source. The PC to carry out the Training for the sum of upto £150.
1526-27 Report on matters ongoing matters:-
i. Dog bin – West Drive – update
Letters to be sent to the identified properties, awaiting response.
ii. Grit bin
Small grit bin, has been supplied by Jeremy Heath, mapped areas were refused, locations were not appropriate despite land owners permission, Cllr B Dowell and Cllr P Fidowill arrange a site meeting.
This is the Highways responsibility.
iii. Stuart Curtis Field, & Dog friendly areas.
RESOLVED unanimously to install football goals at the Village Hall site and for Cllr M Alford and Cllr P Fido to meet with the grass cutting contractor Ian Moore to start the process of the tranquil run area
iv. Container
Cllr P Heath to contact Martin, with regards to an update and timings
1626-27 Finance & Governance matters
i. To resolve to accept the Receipts and Payments since the April 2026 meeting.
Copies of the document can be obtained by emailing the Clerk at sudbrookeparishcouncil@gmail.com
RESOLVED unanimously to approve the receipts and payments since the April meeting.
ii. To receive the end of year internal audit report, if available, and resolve any actions if required.
RESOLVED unanimously to approve with no issues highlighted
iii. To resolve to approve Section 1-Annual Governance Statement 2025/26.
(Signature of Clerk and Chair to be added prior to forwarding to External Auditors).
RESOLVED unanimously to approve Section 1-Annual Governance Statement 2025/26.
iv. To resolve to approve Section 2- Accounting Statements 2025/26
(Signature of Chair to be added prior to forwarding to External Auditors)
RESOLVED unanimously to approve Section 2- Accounting Statements 2025/26.
v. To note the content of the Explanation of Variances document prior to forwarding to External Auditors.
The Clerk went through the end of year variance and no issues were raised.
vi. To review/ amend if necessary bank signatories.
RESOLVED unanimously to appoint Cllr B Dowell, Cllr C Nicholl, Cllr P Heath and Cllr T Bowman
1726-27 Amenities Report
i. To receive an update on the play parks and any necessary action following the play inspections.
ii. Flagged up tie wraps, rabbit holes sign to warn nothing approved
iii. To discuss and approve any necessary action regarding a proposed Family fun day.
iv. Family fun day, 20 crafters, sponsor pc coaches,Mike a police car, bar will be open, family to bring picnics ice cream van, moch tailes tombola donations to the air ambulance climbing wall challenge wellienwanging,
v. To approve any necessary action regarding the damaged fencing at the Village Hall.
RESOLVED unanimously for the Clerk to obtain quotes to replace the Lincolnshire fencing.
1826-27 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
Following a legality requiring an update on the Neighbourhood plan, the PC planning consultant has since made the amendment. This has now been sent back to WLDC,
ii. Deed of Variation - Land off Poachers Lane Sudbrooke - WL/2026/00093 - 76729
Cllr P Heath has written to WLDC asking for clarification, this will be brought back to council.
1926-27 Any future items for the next meeting (agenda item)
Nothing at this time
2026-27 Date of next meeting – 4th June 2026, 7.30pm - to be held in the Bramham Lounge, Village Hall
RESOLVED unanimousl