Grant Awarding Policy and Application Form
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SUDBROOKE PARISH COUNCIL
GRANT AWARDING POLICY
Sudbrooke Parish Council wishes to support activities of local organisations and causes which benefit the parish. A grant is any payment made by the Parish Council for the specific purpose for which it is claimed and for the benefit of the community.
1. Requests should be made on the Council’s application form which may be obtained from the Clerk either in hard copy or by email.
2. Applicants may be invited to a Council meeting to explain the application to members.
3. Applications need to be made by 15 November each year in order for them to be considered in the Parish Council’s budget for the next financial year. Grant awards to registered Charities in response to general fundraising appeal will not normally be considered; unless it can be demonstrated that it will be of direct benefit to the residents of the Parish.
4. Grants cannot be made to individuals.
5. Grant award applications originating from outside the Parish boundary will only be considered providing it is demonstrated that the Parish or the residents of the Parish will benefit.
6. If the organisation applying for a grant employs staff a full account of staffing costs must be included with the application.
7. All grant awards must be properly accounted for and evidence of expenditure in the form of a written report with receipts/invoices should be supplied on completion of the project in a written report.
8. The written report will be available for members of the public to view under the provision of Section 228 of the Local Government Act 1972 and the Freedom of Information Act 2000.
9. A verbal report at the Annual Parish Meeting will also be required from the receiving organisation.
10. Any monies not used must be returned to the Parish Council.
11. When evaluating an application the Council will take into account the followings:-
- Does the Council have a legal power to incur expenditure on the activity?
- Will all or part of the area, or some or all of the inhabitants benefit?
- Has the applicant demonstrated initiative in fund-raising/match funding?
- Has the applicant applied to other organisations/bodies for funding?
- If the body applying for a grant employs staff, is it a registered charity?
Reviewed with amendment at meeting of Parish Council 4.7.2019
Reviewed without amendment and adopted at meeting of Parish Council 6.7.2017
SUDBROOKE PARISH COUNCIL
GRANT APPLICATION FORM
Name of Organisation
Name of Project
Address of Organisation
Name, Address, Tel No. and E-mail address of authorised contact
Status of the Organisation
Non charitable voluntary group
Registered charity
Other
Project aim?
What is the grant requested to be used for?
Number of people likely to benefit?
Start date for project
Expected duration
Please itemise all costs and provide copies of appropriate supporting paperwork. A copy of your latest audited accounts will also be required.
Sources of Funding
Fund-raising
Private sector
County Council
District Council
Other (please specify)
TOTAL MATCHED FUNDING
GRANT REQUESTED
To whom should the cheque be made payable if your application is successful?
Signed
Position in Organisation
Date
Pease return your completed form to:
Sudbrooke Parish Council, Sudbrookeparishcouncil@gmail.com
or
Clerk to Sudbrooke Parish Council, 94 Jubilee Close, Cherry Willingham, Lincoln LN3 4LD
If you have any queries please speak to the Clerk on 01522 750531
Grant applications can be submitted throughout the year and will be considered prior to the Precept meeting. You will be advised if your application has been successful.
Organisations which receive a grant of more than £50 will be required to provide a brief report to the Council showing how any funding has been used, together with sight of any supporting paperwork requested.
Please note that this application will not be considered unless it is accompanied by a copy of the latest set of annual accounts showing income, expenditure and level of balances. If the organisation does not prepare annual accounts, copies of bank statements covering the previous six months must be enclosed.