October 2019 MInutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 3 OCTOBER 2019 IN THE VILLAGE HALL, SUDBROOKE.
PRESENT: Councillors Bob Waller (Chairman), Andy Cottam, Mrs Lyn Etheridge, Stuart Hewson, Ian Russell, Mike Turnbull, Mrs Christine Myers (Clerk), Mrs Bridget Solly (Treasurer)
92 – 19/20 PARISHIONERS ITEMS
Report of brambles overgrowing footway on Church Lane, Sudbrooke. This had previously been reported to LCC Highways. Clerk to report on Fix My Street and Parish Council to monitor.
Thanks were extended to the Lincoln Rapid Relief Team who had done a sterling job of cutting back a length of verge on Wragby Road – doubling the width of the footway in some places.
93 – 19/20 APOLOGIES
Councillor Peter Heath – That reason given be accepted - unanimously Resolved.
94 - 19/20 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
94 – 19/20 NOTES OF MEETING HELD ON 12TH SEPTEMBER 2019 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be accepted as Minutes - unanimously Resolved.
95 – 19/20 POLICE MATTERS
Police Alerts received and circulated.
96 – 19/20 COUNTY COUNCILLORS REPORT
None received.
97 – 19/20 DISTRICT COUNCILLORS REPORT
Dc Bob Waller reported as follows:-
That construction of the roundabout on the A46 would be delayed for several months due to a delay in acquisition of land.
A Bye election would be held for Torksey Ward.
One of the team of three senior officers at WLDC had retired and Councillors were reviewing whether it was more favourable to continue with a team of three in lieu of a Chief Executive.
98 – 19/20 REPORTS ON MATTERS OUTSTANDING
a) Parking problems, Beresford Drive – The parking on the verge was continuing and PCSO Jackie Parker would be asked to
b) update the Council.
c) Upgrading of CCTV at Village Hall – A site meeting had been held attended by Councillor Stuart Hewson, a member of the Village Hall Committee and representative from installer/servicer of the current equipment. The fitting of additional cameras and updating of HD CCTV recorder was agreed. The Village Hall Committee to pay for the internal cameras, the Parish Council paying for external. Shared cost of recorder, labour and wiring.
Councillor Stuart Hewson would formulate a CCTV Policy to be agreed by both the Parish Council and Village Hall Committee.
d) Christmas tree event – 1st December 2019 – The tree had been ordered, lights serviced, Mince pies ordered, heaters available for mulled wine. Councillors Andy Cottam and Mrs Barbara Bingham would investigate music/choir. Clerk to apply for licence.
That the Risk Assessment from last year be used for this year’s event - unanimously Resolved.
The Village Hall Fundraising Committee had stated that they would provide entertainment etc. at the Village Hall which was welcomed by the Parish Council.
e) Work to beck carried out by Rivers Trusts – Nothing further to report.
f) Planters outside Village Hall and proposed entrances to village – Councillor Mrs Barbara Bingham had set up the planters at the doors of the Village Hall; Preschool were keeping them watered.
That application for permission for siting of planters on Church Lane (by Sudbrooke Sign), Wragby Road/Scothern Lane junction, outside shop/hairdressers and on verge by the seat outside the Hall be applied for - unanimously Resolved.
It was hoped that sponsorship from local businesses could be sought to fund the planters.
g) Overhanging hedge – Wragby Road – LCC Highways Officer had cut back some of the offending branches enabling the path to be walked but assurances had been given that severe cutting back would take place within four weeks.
99 – 19/20 TO CONSIDER REQUEST FROM VILLAGE HALL COMMITTEE FOR PROVISION OF BOLLARDS NEAR TO THE FIRE EXIT AT REAR OF KITCHEN
This was discussed at length and felt that it was not practical to site bollards in this area. However it was suggested that a hatched yellow marking be incorporated in the area to indicate that it be kept clear. The Village Hall Committee be advised of this and that the full cost of this project should need to be met by the Committee - unanimously Resolved.
100 – 19/20 PROW 160 AND 817 CLOSURE AMENDMENT TO 6.4.20
Concern was expressed that a further notice of closure of these public rights of way had been received and that with few properties on the development being sold closures could continue for many years and that permanent closure must not be allowed.
That clarification be sought from LCC on what criteria is required for extended closure of the PROW’s - unanimously Resolved.
101 – 19 /20 PLAY EQUIPMENT INSPECTIONS
a) Regular inspections – to consider appointment of Play Equipment Inspector and frequency of inspections – It was noted that the Mr R Gadsby was not now able to carry out the inspections.
Ed Morton of EKM Ltd, was available to carry out monthly inspections of each play area
in Sudbrooke at a cost of £20 per site.
That EKM Ltd be instructed to carry out the inspections as above unanimously Resolved.
b) To consider the annual RoSPA Play Equipment Inspection Reports and work required – The reports had been received with advice of minimal work required.
That the reports be forwarded to EKM Ltd, being the only local Play Equipment installer
and repairer, for a quotation of the works unanimously Resolved.
102 – 19/20 SUDBROOKE FOOTPATH 159 – DIVERSION OF ROUTE
Concerns had been raised that over the last couple of months an electric fence had been sited up to the field boundary of this footpath which now housed cattle. Large stiles had also been erected and footpath marker posts been removed. LCC Footpaths Officer had stated that the footpath was to be diverted through the woods, this currently not being walkable, marked or safe for users.
That a meeting with the Senior Footpaths Officer be requested in order to clarify this matter - unanimously Resolved.
103 – 19/20 CONSIDERATION FOR TRIMMING BACK LOWER BRANCHES OF TREES ON FOOTPATH OF JUBILEE GARDEN
That a quotation be obtained for this work and Councillor Ian Russell liaise with the contractor unanimously Resolved.
104 – 19/20 TO CONSIDER ATTENDANCE AT LALC CONFERENCE AND AGM – 15TH OCTOBER 2019
No Councillor available to attend.
105 – 19/20 PLANNING MATTERS
a) Neighbourhood Plan – The Examiners draft report had been received for comment, a reply which was required by 4th October. That Councillors discuss this immediately following the meeting to formulate a reply for Councillor Bob Waller to forward to the Neighbourhood Planning Officer at WLDC unanimously Resolved.
b) Park Development – Nothing further to report.
c) Central Lincolnshire Local Plan Review – Response to question raised by Sudbrooke Parish Council at Central Lincolnshire Joint Strategic Planning Committee – Councillor Stuart Hewson had attended the meeting on 23rd September 2019 at Sleaford to question why Sudbrooke had been raised from a “Medium village’ to a ‘Large village’.
It was stated that the question was not fully answered at the meeting but that a draft Local Plan would be produced in November and if there was no change to the village status the Parish Council would then challenge the decision again.
Cllr Waller would contact WLDC to ensure that the PC is kept fully updated on any further developments and copied into further communications
d) TPO Works – 041264 & 041265 – Fell one ash tree badly damaged by strong winds and two dead yew trees within W5 of TPO Order Sudbrooke 1950 – Scout Camp, West Drive – No objections by Parish Council but it is suggested that replacement trees are planted in more open areas within the grounds perhaps towards the lake field boundary.
e) TPO Works – 041245 - Fell one oak tree within W1 of TPO 1950 – The Pheasantries, 4 West Drive – Comments – Sudbrooke Parish Council have viewed the tree and object to the felling of it prior to an Arborists Report being produced.
f) Planning Training – Reepham – Councillors Cottam and Hewson reported on the planning training organised by Reepham Parish Council and stated that it had been very informative and useful.
106 – 19/20 SUDBROOKE NEWS – REQUEST BY EDITOR FOR REVIEW OF CHARGES FOR ITEMS FROM OUTSIDE VILLAGES FOR PRINTING IN SUDBROOKE NEWS
Members discussed this item fully and unanimously Resolved that items from outside the village could be included at the Editors discretion with no charge in order to produce a 24 or 28 page monthly magazine. The Vice Chairman would discuss with the Editor that it may be helpful to him to bring forward the deadline date each month for copy.
107 – 19/20 FINANCE
a) Accounts for payment
Arborez – Tree report – net £80.00, VAT £16.00, Gross £96.00
Mrs C Myers – expenses September - £61.09
Councillor S Hewson – mileage to Sleaford - £22.50
Glendale Countryside – September cut – net £515.56, VAT £103.11, Gross £618.67
e.on – Standing Order £18.00 per month – electricity for stone – Oct, Nov, Dec, Jan - £76.00
Salaries - £819.46
That the above payments be made unanimously Resolved.
108 – 19/20 CLERKS REPORT
The Clerk reported as follows:-
The Carving Club had treated all posts and the sign with woodworm and wet rot treatment. Unfortunately Mrs Evans was unable to carve the gate posts for the Stuart Curtis Sports Field.
Mr Lee Coulson would be undertaking a sole Litter Pick of the village during week commencing 21st October. Thanks were extended to Mr Coulson for this.
A Suggested date for the Spring Litter Pick was 21st March 2020. All agreed.
109 – 19/20 CHAIRMANS COMMENTS
The Chairman reported as follows:-
That Scothern had attained second place in the Best Kept Village Competition. Sudbrooke’s comments were awaited.
Agenda items for next meeting – Future of Tennis Courts, Estimate for the Precept 20/21.
Consideration of either regular maintenance or removal of the hedge fronting the village hall.
110 – 19/20 CORRESPONDENCE RECEIVED SINCE LAST MEETING AND CIRCULATED
*Circulated to residents email list
*11.9.2019 – Welton Family Health Centre News
16.9.2019 – WYPF – Annual Pension Fund report
16.9.2019 – LALC Weekly News
17.9.2019 - Email from LALC - Making Tax Digital
18.9.2019 – Community Lincs bulletin
18.9.2019 – LCC – Minerals and Waste - Statement of Community Involvement 2019 - Notification of Adoption
19.9.2019 – Invitation to Rural Housing Conference
23.9.2019 – Notification from Village Hall Committee of security and recycling and Hall.
26.9.2019 – Invitation to seminar on stopping ‘Loan sharks’
*27.9.2019 – Notification from Transport Group, LCC of new bus timetables
30.9.2019 – Scothern Clarion
30.9.2019 – LALC Weekly News
111 – 19/20 DATE OF NEXT MEETING - Thursday 7 November 2019, Bramham Lounge, Village Hall.