November 2019 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 7 NOVEMBER 2019 IN THE VILLAGE HALL, SUDBROOKE.
PRESENT: Councillors Ian Russell (Chairman), Mrs Barbara Bingham, Mrs Lyn Etheridge, Stuart Hewson, Mike Turnbull, Christine Myers (Clerk), Bridget Solly (Treasurer)
112 – 19/20 TO APPOINT A CHAIRMAN FOR THE MEETING
That Councillor Ian Russell take the Chair for the meeting - unanimously Resolved.
113 – 19/20 PARISHIONERS ITEMS
- Broken/dead tree branches overhanging highway in Church Lane. The owners of the trees had been contacted politely requesting cut back of the branches.
- A request had been received for the siting of a picnic bench in the village hall play area – Agenda item for next PC meeting.
114 – 19/20 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Andy Cottam, Peter Heath and Bob Waller – The reasons given be accepted - unanimously Resolved.
115 – 19/20 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
116 – 19/20 NOTES OF MEETING HELD ON 3RD OCTOBER OT BE SIGNED AS MINUTES
Amendment – add to Minute 109 – 19/20
Consideration of either regular maintenance or removal of the hedge fronting the village hall.
With the above addition/amendment that the notes be signed as minutes - unanimously Resolved.
117 – 19/20 POLICE MATTERS
Nothing to report. Members asked that the Clerk contact PCSO Jackie Parker and invite her to the next PC meeting.
118 – 19/20 COUNTY COUNCILLORS REPORT - None received
119 – 19/20 DISTRICT COUNCILLORS REPORT - None received.
120 – 19/20 REPORTS ON MATTERS OUTSTANDING
a) Parking problems – Beresford Drive – No reply received from the Police. That the parking problems on Beresford Drive be monitored - unanimously Resolved.
b) Upgrading of CCTV, Village Hall –
I Reply from Village Hal Committee - The Village Hall Committee had agreed to the proposals of the upgrade of the CCTV and to share costs as previously reported. That the upgrading of the CCTV go ahead with Councillor Stuart Hewson liaison with the contractor - unanimously Resolved.
II To consider CCTV Policy – Councillor Stuart Hewson had drafted a CCTV policy which was considered. Some amendments were suggested and this would be brought back to the next PC meeting for discussion.
c) Christmas Tree Event –
I. The licence for the sale of alcohol had been received by Councillor Peter Heath
II. Tree required paying for in advance
III. Insurance company had stated that a fire extinguisher should be available if naked flames were used. That the Clerk purchase a fire extinguisher and fire blanket – unanimously Resolved.
IV. Volunteers required to sign in/out
d) Work to the beck – Provisional date of 27th November for planting of trees.
e) PROW 160 and 817 closure – reply received from LCC stated that the applicant had responded as follows:-
Both section are still closed but we are intending to open 817 and the section of 160 from the junction with 817 and the (A)158 for pedestrians by the end of the month (subject to the weather)
f) Footpath 159 – The Parish Council had received numerous complaints regarding this footpath as the electric fence had now been removed and cattle placed in the field creating a danger to pedestrians. Stiles had been built which also created problems for those with reduced mobility. The PC had been advised by LCC Footpaths Officer that the original route of FP159 is within the boundary of the 10 acre covert and not as recognised by the village.
That the Parish Council contact the landowner requesting that reinstatement of the current route be reinstated or that an application would be made to LCC to have that footpath recognised as a legal right of way on which there can be no restrictions - unanimously Resolved.
g) Work required to trees at Jubilee Garden – Quotations received from Arborez as follows:-
To crown lift trees near to the millennium stone protruding low over the path - £100.00 plus VAT.
To dismantle 5 elm trees that are dead or dying on the edge of the copse of trees near to millennium stone - £380.00 plus VAT.
That the quotations be accepted - unanimously Resolved.
h) Work to be carried out to play equipment – Quotation from EKM received in the sum of £340.00 for works as per the RoSPA annual reported. That the quotation be accepted unanimously Resolved.
121 – 19/20 TO CONSIDER THE FUTURE USE OF THE TENNIS COURTS/MULTI PURPOSE SPORTS AREA
Item deferred until next meeting of Parish Council.
122 – 19/20 TO CONSIDER FORMULATING A MAINTENANCE PLAN FOR THE WILDFLOWER AREA IN THE JUBILEE GARDEN
For this year Councillor Ian Russell offered to strim the area, Councillors Mrs Barbara Bingham and Stuart Hewson to rake up the cuttings. That Glendale be requested to move the debris - unanimously Resolved.
It was agreed to discuss further at next meeting of Parish Council.
123 – 19/20 TO CONSIDER PARTICIPATING IN VILLAGE HALL OPEN DAY 25.1.20
It was understood that this was an initiative by Community Lincs. Members felt that on this occasion the timing was not right to attract residents to the hall and unanimously Resolved not to participate.
124 – 19/20 TO AGREE DATES OF PARISH COUNCIL MEETINGS FOR 2020
The following meeting dates were unanimously Resolved.
- All Thursdays in the Bramham Lounge, Village Hall, Sudbrooke, commencing at 7.30pm.
- 2 January, 6 February, 5 March, 2 April, 14 May – Annual Parish Council Meeting
- 4 June, 2 July, 3 September, 1 October, 5 November, 3 December
- Proposed date of Annual Parish Meeting - 9 April – Annual Parish Meeting subject to availability of Hall.
125 – 19/20 PLANNING MATTERS
a) To consider request by Truelove Homes to alter specification for construction of footpath, Nettleham Lane - Members discussed the suggestion of a change of specification to the construction of the footpath. That the original specification be maintained - unanimously Resolved.
b) Neighbourhood Plan – The Final report from the examiner had been received and amendments made to the Plan bringing it to the Referendum stage. It was hoped that this could be carried out as soon as possible.
c) Park Development – Nothing further to report.
d) Application 140180 – 30 Wragby Road – Planning application for demolition of the existing dwelling and erection of a large house of multiple occupation (sui generis use class) with associated access alterations, vehicle parking and landscaping – Many residents had raised objections to this application and the Parish Council also raised concern. District Councillor Bob Waller had requested that the determination of the application be made by the full West Lindsey District Council Planning Committee, comments of which the Parish Council re-iterated as follows:-
LP1 - The application is in direct conflict with LP1 as it does not provide sustainable development and is unlikely to be used by existing residents.
LP2 - Sudbrooke has far exceeded the housing stock in the Neighbourhood Plan.
LP3 – Does not apply because development targets met and exceeded by Sudbrooke Park Development.
LP7 – This is not high quality visitor facilities and conflicts with the majority of LP7. Sudbrooke Parish Council state this as to the complete uncertainty of the use of the building. The applicant has stated that it is to be used as an air bnb and an ‘overflow’ for hospital consultants. This does not fit in with Sudbrooke Neighbourhood Plan.
LP10 has already been met by The Park development for the next 25 years; it conflicts with Neighbourhood Plan 4.5.1.
LP17 – The new building in relation to the townscape afforded by existing houses is in direct conflict with LP17.
LP 26 – In conflict with design principle LP26(B). The access on the main arterial route into Lincoln (A158) is a known accident blackspot.
LP2C – It will be completely out of character with other houses in the village.
Sudbrooke Neighbourhood Plan 5.22 – This application for a block of eight ‘flats’ as stated use of air bnb does not provide for existing and future residents to live in a home appropriate to their needs.
5.23 Section 13 – The proposed build of this application is completely out of character with a village mentioned in the doomsday book.
Sudbrooke Neighbourhood Plan does not identify a need for this type of accommodation.
Paragraph 5.23 does not respect the Neighbourhood Plan and Sudbrooke Village Character Assessment despite stating otherwise in the application.
6.2 - States that the proposed building is on a residential street within the village. However Sudbrooke Parish Council would like to point out that the A158 is the main arterial road from Skegness to Lincoln.
6.3 – The existing two storey property is entirely in keeping with the street scene and this development will be considerably larger and not in keeping with the street scene.
6.5 – Mr Martin Evans, the Planning Officer referred to is not, to the knowledge of Sudbrooke Parish Council, a Senior Planning Officer with West Lindsey District Council.
6.6 – Sudbrooke Character Assessment suggests that Sudbrooke is an attractive village to live and this proposal would not ‘raise the standard of design more generally in the area’.
6.7 – Sudbrooke Parish Council does not agree that this application confirms with the Policies stated.
6.9 – There has never been a call for this type of accommodation in the area. It will not fulfil a non-existent local need.
6.11 – Sudbrooke Parish Council disputes that this development meets the aspirations of National and Local Planning Policy and it should be rejected.
LP 10 – This does not support LP 10.
Material Planning Considerations
The over bearing nature of the proposal.
Access and Highway safety will be impaired by the arrival and departure of residents and service vehicles on the main A158 just metres from the junction of Scothern Lane.
Traffic Generation – The development will generate more traffic by its concept.
Noise and disturbance from the Scheme – Residents will be able to arrive any time - day or night -having paid their fees on-line.
The design and appearance is a Material Consideration in that it is out of keeping with the rest of the village.
Sudbrooke Parish Council has been approached by numerous residents concerned about the use of this building as a potential party house, brothel, and drugs county lines operation.’
e) TPO 041321 – Garden House, West Drive – Reduce southern canopy by 5m as measured from its furthest extent and reshape to blend into rest of canopy, crownlift to no more than 4m within W4 of TPO Sudbrooke 1950 – comments:-
‘It is considered that this is a glorious oak tree which does hang over the Garden house on the south side of the tree.
It is considered that proposed management work will help balance the tree and its shape.’
126 – 19/20 FINANCE
a) To consider request for Grant funding from Citizens Advice Lindsey – That the Parish Council do not make a grant unanimously Resolved.
b) Retrospective approval of shared cost of cutting of hedge Sudbrooke to Scothern along cycleway/footpath to Ellison Boulters School (members previously agreed by email) – The cost of cutting this hedge was £137.50 to each Parish Council. That the hedge be cut and shared cost met – unanimously Resolved.
c) To consider estimate for Precept 2020/21 – That the estimate of the Precept be £28,000 unanimously Resolved.
d) Accounts for payment:-
- Salaries – total - £819.46
- Mrs B Solly – expenses September and October - £19.80
- Lynx Outdoor Products – bench - £425.00 net, VAT £85.00, Gross £510.00
- Reepham Parish Council – Planning training for two Councillors - £20.00
- Glendale – October cut - £483.83 net, £96.77 VAT, gross £580.60
- Mrs C Myers – October expenses - £26.77
- Councillor Peter Heath – Events licence for Christmas tree event - £21.00
- G Cullen – noticeboard repair - £32.00
- Doddington Farms LLP – Christmas tree - £250.00 net, £50.00 VAT, £300 gross
- Parish Magazine Printing – October Sudbrooke News - £221.63
That the above payments be made - unanimously Resolved.
e) Income - £626.75 – Community Infrastructure Levy
127 – 19/20 CLERKS REPORT
- That she had been asked to publicise the local Anglican Church Services. These would be on the parish website, notice boards and circulated on the residents email list.
- That LCC had stated that they would be monitoring the overgrowth of brambles on the footway on Church Lane.
- That Mr Lee Coulson had carried out a litter pick of the village and collected ten bags of rubbish. Thanks were extended to Lee.
- The Best Kept Village Competition Judges comments had been received, Sudbrooke having proceeded into the second round. These would be published in the next Sudbrooke News.
- The Clerk requested that the Parish Council fund her attendance at the Clerks Networking Day at Sleaford on 27.11.2019 – That this expenditure be met - unanimously Resolved.
128 – 19/20 CHAIRMANS COMMENTS
None.
129 – 19/20 CORRESPONDENCE RECEIVED SINCE LAST MEETING AND CIRCULATED TO MEMBERS
*Circulated to residents email list
4.10.2019 – IGAS launch of Community Fund
7.10.2019 – Neighbourhood Planning Newsletter
7.10.2019 – LALC Weekly News
7.10.2019 – Best Kept Village Competition Judge’s comments
14.10.2019 – LALC Weekly News
14.10.2019 – Notice of WYPF Valuation events
16.10.2019 – Community Lincs Update
16.10.2019 – Request by Power for People for support for clean energy generation
22.10.2019 – Request from WLDC for volunteer Councillor to assist with Standards Code of Conduct
24.10.2019 – WLDC News for Parish Councils
25.10.2019 – Came & Co Autumn Newsletter
28.10.2019 – Note of thanks from VH Committee to Cllr Mrs B Bingham and PC for the planters outside of the Village hall.
28.10.2019 - Note of permission granted for planning application 139843, 23 Wragby Road
5.11.2019 – LALC Weekly News
5.11.2019 – Notification from FIX my Street that brambles on footway on Church Lane were being monitored.
7.11.2019 – Pension Matters
*7.11.2019 – Road restrictions re Lincoln Christmas Market
6.11.2019 – Notice of West Lindsey Community Awards 2020
130 – 19/20 DATE OF NEXT MEETING - Thursday 5 December 2019, 7.30pm Bramham Lounge, Sudbrooke Village Hall.