September 2019 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 12 SEPTEMBER 2019 IN THE VILLAGE HALL, SUDBROOKE.
PRESENT: Councillors Peter Heath (Chairman), Bob Waller (Vice Chairman), Mrs Barbara Bingham, Stuart Hewson, County Councillor Mrs Sue Rawlins, Mrs Christine Myers (Clerk), Mrs Bridget Solly (Treasurer)
71 -19/20 PARISHIONERS ITEMS
Reports received as follows:-
- Some residents had raised concerns regarding walking on FP159 Sudbrooke to Scothern footpath in that an electric fence had been fastened to the edge of the field in which cattle were running. The Clerk would contact the LCC Footpaths Officer and the landowner to request that the electric fence be moved inside the field boundary.
- The hedge on Wragby Road after the last house towards Langworth was encroaching on the footway. This would be reported to LCC.
- Hedge on Scothern Lane end of Church Lane had been cut by the farmer and the clippings left without removing debris. Since the report it was noted that the clippings had been removed.
- Geraniums planted at the memorial seat outside village hall had not thrived.
- Cars parked on verge outside a property on West Drive – noted that these had had to be moved to allow a mobile home to be sited in the garden.
72 – 19/20 APOLOGIES
Councillors Andy Cottam, Mrs Lyn Etheridge, Ian Russell, Mike Turnbull.
That the reasons given be accepted - unanimously Resolved.
73 – 19/20 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Councillor Bob Waller declared an interest in agenda item 16g – planning application 139843, as friend of the neighbour.
74 – 19/20 NOTES OF THE MEETING HELD ON 4 JULY 2019 TO BE SIGNED AS MINUTES
That the notes were a true record and be signed as minutes - unanimously Resolved.
75 – 19/20 POLICE MATTERS
Police Alerts received and circulated.
76 – 19/20 COUNTY COUNCILLORS REPORT
CC Mrs Sue Rawlins reported that roundabouts on the A46 would be improved at a cost of 2½ million pounds. She also reported that there would be a deficit for Lincolnshire County Council by 2022.
77 – 19/20 DISTRICT COUNCILLORS REPORT
District Councillor Bob Waller reported as follows:-
That as the Armed Forces Champion for WLDC he was initiating a project with Army Reservists in Lincoln and the County Youth Offending Team. Whilst not recruiting for the reserve services he was trying to help identify young people who are registered with the YOT and link them with the reservists where they will have the opportunity to access a programme that will enhance confidence, instil team work, a sense of belonging and other soft skills whilst learning a trade and getting paid.
Fourteen Neighbourhood Plans had been adopted with Willoughton being the last one adopted at the full Council in July. Glentworth is undergoing the referendum. Spridlington and Sudbrooke are the next two expected to be ‘made’. A total of 22 are in preparation.
Councillor Waller then spoke briefly on Modern Day Slavery.
78 – 19/20 REPORTS ON MATTERS OUTSTANDING
a) Beech Trees, Beech Tree Corner – Report on the trees had been received which indicated some work required. That a quote be obtained and forwarded to owners of the trees, unanimously Resolved.
b) Parking problems, Beresford Drive – Defer to next meeting of the Council.
c) Flower tubs for siting in village – Councillor Mrs Barbara Bingham showed pictures of two planters which she had purchased suitable for siting either side of the entrance door at the Village Hall and offered to pay half of the initial set up costs. Councillor Mrs Bingham was thanked for her offer. That the Council pay for the remaining 50% - unanimously Resolved.
It was hoped that consideration could be given for the provision of planters at the entrances to the village similar to neighbouring parishes. The Clerk would enquire of LCC Highways for permission for structure on the highway.
d) Renovated property, Manor Drive – It was noted that some residents appeared to be surprised that the property was being used for its purpose but noted that the matter appeared to have settled.
79 – 19/20 TO CONSIDER REQUEST FROM SUDBROOKE VILLAGE HALL COMMITTEE TO UPGRADE CCTV AT VILLAGE HALL
The Village Hall Committee had requested that additional cameras be fitted to the Hall to cover ‘blind spots’ not currently in the vision of the present cameras. The Clerk would arrange a meeting with the company currently carrying out service to the CCTV. Councillor Stuart Hewson agreed to attend and a representative of the Village Hall would be invited.
80 – 19/20 TO CONSIDER SUDBROOKE PARTICIPATING IN COMMUNITY SPEEDWATCH
A request had been made by a resident that consideration be given to Community Speedwatch in Sudbrooke. Members felt that it could further consider the expenditure on the equipment if a dedicated team of volunteers could be recruited. An article to that effect requesting volunteers would be published in Sudbrooke News. To be an agenda item for December 2019 meeting.
81 – 19/20 REQUEST FROM REVD CANNON PENNY GREEN FOR A REMEMBRANCE SERVICE AT THE MILLENNIUM STONE AND TO APPROVE PAYMENT FOR THE POPPY WREATH
That the Parish Council support Revd Canon Penny Green in conducting a gathering at the Millennium stone on Remembrance Sunday and that the Parish Council pay for the Poppy Wreath - unanimously Resolved.
82 – 19/20 WORK TO THE BECK CARRIED OUT BY THE RIVERS TRUST
a) Update - Councillor Ian Russell had reported that a considerable amount of work had been carried out over the summer to the beck running alongside the sportsfield. The beck had been reprofiled by the Canals and Rivers Trust to provide an improved habitat for wild life and fish and a much more interesting feature for people to enjoy. A group of volunteers, including some members of the Parish Council, planted over a thousand aquatic plants on the newly created berm (low level shelf) and sides of the channel. Later this autumn volunteers will plant trees/shrubs and wildflower mix on the new bank behind the goalposts.
b) Consideration of providing signage to the area – deferred until next meeting of the Parish Council.
83 – 19/20 TO CONSIDER ARRANGEMENTS FOR CHRISTMAS TREE EVENT 2019
That the switch on of the Christmas tree be 1 December 2019. That mulled wine and mince pies be served. Raffle to be held. Licence to be applied for - unanimously Resolved.
84 – 19/20 TO CONSIDER ATTENDANCE AT RESILIENT COMMUNITIES CONFERENCE 21 OCTOBER 2019
No Councillor expressed interest in attending.
85 – 19/20 OFFER OF 6 SILVER BIRCH TREES
A resident had offered 6 silver birch trees to the Parish Council for use in the Parish. Members agreed to accept the kind offer and use them in the Stuart Curtis Sports Field.
86 – 19/20 PLANNING MATTERS
a) Neighbourhood Plan Update – It was reported that over the summer the Council, with the assistance of the Senior Neighbourhood Planning Officer at WLDC, Sudbrooke Parish Council had required to appoint an Examiner for Sudbrooke Neighbourhood Plan. Intelligent Plans and Examinations (IPE) had been the successful bidder.
That the actions taken be accepted - unanimously Resolved.
Following appointment and reading of the Sudbrooke Neighbourhood Plan and supporting evidence the Examiner had asked preliminary questions which due to a tight timescale, had been answered. All members had been copied into correspondence and that it be accepted - unanimously Resolved.
b) Park Development – A copy of the latest Traffic Management Plan had been received from the developers.
c) Central Lincolnshire Local Plan Review – Issues and Options Consultation and Call for Sites – It was noted that Sudbrooke had been identified as the only village being proposed to have its current status of a Medium village changed to that of Large village. Due to the tight timescale required for a response (18/7/2019) to this Review a response had been circulated to all members for agreement, stating Sudbrooke had previously been raised from a Small village to a Medium village with no change to the facilities or infrastructure and that Sudbrooke should not be upgraded further.
That the suggested response be made - unanimously Resolved.
d) To consider proposal from Reepham Parish Council to share planning training with neighbouring parishes – Reepham Parish Council had arranged this at a cost of £10 per person to be held on 2nd October 2019. Councillors Stuart Hewson, Mrs Barbara Bingham, Mrs Lyn Etheridge, Councillor Ian Russell and Andy Cottam all expressed interest in attending. That the cost of £10 per person be met from parish funds - unanimously Resolved.
e) Application 139670 - 12 Windsor Close - First floor extension – No objections
f) Application 139534 – Convert garage and erect single storey extension – Circulated to members and comments sent to WLDC Planning:-
Due to the insufficient time period allowed the Council has been unable to meet formally and agree a corporate response to the planning application above. However individual Councillors have been contacted by me for their views and those who are in a position to comment wish your authority to note the following objections:-
The latest amendment is to build a 2 metre high wall along the boundary line of the property beyond the proposed extension to the garage, considered to make an inconsiderate planning application even worse. Under the "Relevant material planning considerations" this application falls under
1. Overshadowing
2. Overlooking and loss of privacy (to the rear of the garage)
3. Overbearing nature of the proposal
4. Design and appearance
It is considered that the application should be rejected.
Note: Councillor Mike Turnbull declared an interest in the application being a neighbour of the applicant.
g) Application 139843 – 23 Wragby Road, Sudbrooke – Demolition of house and construction of a new self-build replacement two and a half storey dwelling – ‘Sudbrooke Parish Council object to the application on material considerations. The proposal would be overlook the neighbours property at number 25 resulting in a significant loss of privacy.
87 – 19/20 FINANCE
a) Ratification of change of contractor for hedge cutting fronting the Village Hall – The contractor appointed to cut the hedge fronting the Village Hall had been unable to carry out the work. Due to the height of the hedge and for security purposes, the Chairman and Clerk had instructed Glendale to cut back the hedge. This had resulted in an increase in the cost due to the additional growth.
That the actions of the Chairman and Clerk be ratified - unanimously Resolved.
b) Accounts paid during August
- LALC Networking Day – Net £15.00, Vat £3.00, Gross £18.00
- Emma Chapman – Sports Day - £70.46
- Glendale – April grass cutting - £435.56 net, £87.11 VAT, £522.67 Gross
- Utopia – siting of village sign - £920.00.
- Utopia – Installation of gate and posts at Stuart Curtis Sports Field - £800.00
- LIVES – Replacement pads and batter for defibrillator following use - £53.00
- Mrs C Myers – expenses July - £28.14
c) Accounts for payment
- E.on electricity – stone lighting - £18.00
- Cllr I Russell – mileage to Gainsborough re NP - £18.45
- Cllr S Hewson – mileage – training
- Sudbrooke Village Hall – room hire – 12.9.19 - £17.00
- Sudbrooke Village Hall – room hire – 3.10.19 - £17.00
- LALC – lunch on training day - £9.00 net, VAT £1.80 – Gross £1.80
- Glendale July cut - £483.89 net, VAT £96.78, Gross £580.67
- Glendale August cuts - £910.12, VAT £182.02, Gross £1092.14
- RoSPA – Annual Play Equipment inspections - £151.00 net, Vat £30.20, Gross £181.20
- Mrs C Myers – expenses August - £25.68
- Salaries - £819.46
- Mrs B Solly – expenses July/August - £85.20
- Parish Magazine Printing – summer edition - £248.75
- Parish Magazine Printing – September - £248.75
- Councillor B Bingham, planters and bulbs - £35.98
88 – 19/20 CLERKS REPORT
The Clerk reported as follows:-
- That there had been a report of straw debris littered on Manor Drive.
- A bad smell emanating from stream behind properties on Holme Drive. This had been reported to Witham Third Internal Drainage Board
- The lower branches of trees require trimming back on Jubilee Garden near to footpath – agenda item for next meeting
- Play area annual reports received – agenda for next meeting
- The noticeboard lock at the Park Gates had broken – Clerk given authority to instigate repair
- A request had been received on the day of the meeting from the Village Hall Committee to site bollards near to the kitchen door fire exit – agenda item for next meeting.
- The Editor of Sudbrooke News had requested that the advertising in the magazine be reviewed – agenda item for next meeting
- That she would ask the organiser of recent litter picks if he could arrange an Autumn Pick.
89 – 19/20 CHAIRMANS REPORT
The Chairman stated that his comments for the meeting would be to request that residents had tolerance towards their neighbours, accepting that all have different opinions.
90 – 19/20 CORRESPONDENCE RECEIVED SINCE LAST MEETING AND CIRCULATED
*Circulated to residents email list
4.7.2019 – ICO News
*8.7.2019 – Welton Medical Practice News
8.7.2019 – Local Council Review
8.7.2019 – LALC Weekly News
9.7.2019 – West Lindsey News
12.7.2019 – Notification from Library Service of change of vehicles
17.7.2019 – Notice of WLDC Budget Consultation events
17.7.2019 – Community Lincs News
22.7.2019 – LALC Weekly News
22.7.2019 – Notification of change of venue of LALC AGM
25.7.2019 – Notice of Annual Resilient Communities Conference 21.10.2019
25.7.2019 – Handouts from LALC Networking Day 4.7.2019
26.7.2019 – Report of overgrown hedge on A158 Sudbrooke to Langworth – Clerk reported to LCC Highways
1.8.2019 – ICO News update
*1.8.2019 – Local bus updates
8.8.2019 – WYPF Pension Matters
9.8.2019 – Welton Family Health Practice News
12.8.2019 – LALC Weekly News
14.8.2019 – Community Lincs News
19.8.2019 – LALC Weekly News
19.8.2019 – Request by LALC for County Committee nominations
29.8.2019 – Public Rights of Way grass cutting
1.9.2019 – Scothern Clarion
2.9.2019 – Pension Matters August 2019 – WYPF
2.9.2019 – LALC Weekly News
5.9.2019 – WYPF – Notice of Employer Valuation results meetings
5.9.2019 – News from the ICO
9.9.2019 – LALC Weekly News
10.9.2019 – West Lindsey News
91 – 19/20 DATE OF NEXT MEETING - Thursday 3 October 2019 – Village Hall, Sudbrooke.