February 2021 Minutes
MINUTES OF THE REMOTE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 4 FEBRUARY 2021
PRESENT: Councillors Peter Heath (Chairman), Bob Waller (Vice Chairman), Bhikhu Mistry, Mrs Tracey Bowman, Andy Cottam, Stuart Hewson, Ian Russell, Mike Turnbull.
County Councillor Mrs Sue Rawlins.
Clerk Mrs Christine Myers, Treasurer Mrs Bridget Solly.
Two residents
68 – 20/21 PARISHIONERS ITEMS
A resident offered assistance with removing any boards around the tennis court that could be replaced with fencing. The Chairman thanked the resident for the offer and stated that this could be an agenda item for a future meeting.
Councillor Stuart Hewson reported on the increased amount of litter in the car park of the Village Hall and requested that the Clerk print some laminated posters which he would fix around the area.
Councillor Hewson also reported that he was arranging for the drains around the village hall to be cleared.
69 – 20/21 TO RECEIVE APOLOGIES AND REASONS GIVEN
One resident.
70 – 20/21 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Councillor Peter Heath declared an interest in item 4 on the Agenda – Co-option of member to the Parish Council, as a neighbour of one of the applicants.
71 – 20/21 CO-OPTION OF MEMBER TO THE PARISH COUNCIL
There had been three applications received for co-option, one of which had been withdrawn.
The two attending each gave a short address of why they would like to become a Sudbrooke Parish Councillor.
Both residents left the meeting during the selection process.
That Bhikhu Mistry be co-opted as a member of the Parish Council proposed by Councillor Ian Russell, seconded by Councillor Bob Waller and Resolved.
Declaration of Interest Form would be completed.
72 – 20/21 NOTES OF MEETING HELD ON 14 JANUARY 2021 TO BE APPROVED FOR CHAIRMAN TO SIGN AS MINUTES
That the notes be signed as minutes proposed by Councillor Peter Heath, Seconded by Councillor Ian Russell and unanimously resolved.
73 – 20/21 POLICE MATTERS
Nothing to report.
74 – 20/21 COUNTY COUNCILLOR AND DISTRICT COUNCILLOR REPORTS
CC Mrs Sue Rawlins reported as follows:-
That there were funds in a new scheme to support small local traders who had not been trading for too long and were unable to access other assistance.
That funds had been set aside for repairing rural roads and she hoped that some would be allocated to Sudbrooke/Nettleham/Church Lane.
District Councillor Bob Waller reported as follows:-
That he was looking into the possibility of CIL’s monies being used towards the cost of the new cemetery for the village.
Application 142148, 30 Wragby Road, had been refused at the WLDC Planning Committee meeting on 3 February 2021 with all but one member voting against the application.
75 – 20/21 BURIAL SPACE AT ST EDWARD’S CHURCH YARD/NEW CEMETERY – UPDATE
Approaches had been made to two landowners and response was being pursued.
76 – 20/21 TO REVIEW THE PARISH COUNCIL’S PUBLICATION POLICY
This was reviewed by members. That it be adopted proposed by Councillor Bob Waller, seconded by Councillor Stuart Hewson and Resolved.
77 – 20/21 HIGHWAY ISSUES
a. St Edward’s Drive footpath – Poor condition reported to LCC Highways and reply received ‘that the fault had been assessed in accordance with the Highways Infrastructure Asset Management Plan and it does not require urgent action’.
CC Mrs Sue Rawlins would pursue this matter with the Highways Department.
b. Nettleham/Church Lane – Potholes and poor surface reported by photographs by the Clerk and a resident and reply received that ‘Works are complete’. This being incorrect County Councillor Mrs Sue Rawlins would take this up with LCC Highways.
c. Scothern Lane footpath – towards A158 junction – This area is being ‘investigated’ by LCC Highways.
78 – 20/21 FINANCE
a. To consider quotations received for painting of the Park Gates
Three quotations had been received from local painters in the sums of (a) £920.00; (b) £650.00;
(c) £690.00.
All quotations were considered and that Quotation (c) in the sum of £690.00 be accepted proposed by Councillor Bob Waller, seconded by Councillor Ian Russell and Resolved.
b. Accounts for payment
Mrs C Myers - Clerks expenses = £23.99
Parish Magazine Printing – Printing Sudbrooke News February 2021 - £244.40
Parish Magazine Printing – Printing Sudbrooke News March 2020 (invoice missed previously) – £221.63
LALC – Donation re. Website assistance - £100.00
Salaries (February) = £846.46
That the above payments be made unanimously Resolved.
c. To agree to Internal Audit for 2020/21 – That the Treasurer contact the Internal Auditor, Mr J Tomlinson, to carry out the internal audit on the accounts for 2020/21 proposed by Councillor Andy Cottam, seconded by Councillor Stuart Hewson and Resolved.
79 – 20/21 PLANNING – ANYTHING TO REPORT
TPO No 1 2020 (September 2020), TPO No 1 2021(January 2021)
The Parish Council had been notified by WLDC, for information, of the creation of new Tree Preservation Orders. Members agreed that the Orders would strengthen the protection of trees in line with the Sudbrooke Neighbourhood Plan to cover both hardwoods and softwoods and the Clerk was instructed to convey this to WLDC.
80 – 20/21 CLERKS REPORT
The Clerk reported as follows:-
a. That Mr Roger Adams had serviced the Christmas tree lights and replaced over one hundred bulbs. He had stated that the stock of replacement bulbs was depleting and that Council may want to consider purchasing more. A price had been obtained in the sum of £231.00. District Councillor Bob Waller offered to fund these from his Community Fund. That the bulbs be purchased unanimously Resolved.
b. Servicing of the CCTV at the Village Hall was arranged for 12.2.2021. Councillor Stuart Hewson would meet the Engineer on site.
c. It had been noted that a tree at the junction of Holme Drive/Scothern Lane may need attention – CC I Russell had looked at it and suggested that it be reported to LCC.
d. That authorisation be given for the carry-over of 5 days leave into the next leave year. This was approved.
81 – 20/21 CHAIRMANS REPORT
The Chairman raised concern about youngsters on cycles and electric scooters riding in the village without protective clothing or helmets. That a note be included in the next Sudbrooke News unanimously Resolved.
82 – 20/21 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*Sent to residents email list
10.1.2021 – Notification that 50mph sign Wragby Road reinstated
11.1.2021 – Nettleham Police Team January newsletter
18.1.2021 – LALC Weekly newsletter (including Covid 19 Vaccination sites circulated to residents for information)
17.01.2021 – LALC Survey for members
18.1.2021 – Lincs Fire and Rescue information on Storm Christoph
25.1.2021 – LALC Weekly News
26.1.2021 – Notification of TPO No1 2021 made to properties on Wragby Road and The Paddock.
27.1.2021 – Report from resident re poor road surface on Sudbrooke/Nettleham Lane
*27.1.2021 – Big Energy Saving Network Coffee Morning
83 – 20/21 DATE OF NEXT MEETING
Thursday 4 March 2021 7.30pm to be held by Zoom.