March 2021 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 4 MARCH 2021
PRESENT: Councillors Peter Heath (Chairman), Bob Waller (Vice Chairman),
Mrs Tracey Bowman, Andy Cottam, Stuart Hewson, Bhikhu Mistry, Ian Russell,
Mike Turnbull
Mrs Christine Myers (Clerk), Mrs Bridget Solly (Treasurer),
County Councillor Mrs Sue Rawlins,
1 Resident
84 – 20/21 PARISHIONERS ITEMS
None.
85 – 20/21 APOLOGIES
None.
86 – 20/21 DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None
87 – 20/21 CO-OPTION TO MEMBER OF THE COUNCIL
This had been addressed at the February meeting.
88 – 20/21 NOTES OF THE MEETING HELD ON 4 FEBRUARY 2021 TO BE SIGNED AS MINUTES
That the notes be signed as minutes unanimously Resolved.
89 – 20/21 POLICE MATTERS
Newsletter from the Nettleham Police Team received and circulated to residents via the residents email list.
It was noted that there had been distraction burglaries in the village.
90 – 20/21 COUNTY COUNCILLORS REPORT
CC Mrs Sue Rawlins reported as follows:-
- That the budget for the County Council had been approved.
- That from 8th March Recycling Centres would be open daily to take all waste, prior to booking.
- That a new machine for a more permanent filling of potholes was being used on major roads and it was hoped that this could be trialled on minor roads.
- That she was following up residents’ concerns about the surface of Nettleham/Sudbrooke Lane.
- That she was awaiting a response re the poor surface of the footway on St Edward’s Drive.
91 – 20/21 DISTRICT COUNCILLOR REPORT
DC Bob Waller reported as follows:-
- At the WLDC Planning Meeting held on 3 April 2021 the TPO for Sudbrooke was passed unanimously, despite objections from one resident who argued that WLDC had failed in its duty when identifying the TPO and also had acted in a discriminatory manner. The Parish Council’s objections were noted. DC Waller declared an interest and left the meeting for this agenda item.
- That residents from both Sudbrooke and Scothern had made complaints regarding the planning application for The Old Stables, 42 Sudbrooke Road, Scothern. The concerns are with the height and colour of the new fence, the drainage and the new workshops (yet to be completed). This was being dealt with by the Planning Enforcement Officer.
- That unfortunately WLDC have had to elect a new deputy leader, this being Cllr Anne Welbourn from Cherry Willingham.
- The last 7 days has seen 121 new cases of Covid across the district and an increase of 42% of infections amongst the 60+ population. Although the vaccine programme is a great success we must still be very careful and stick to the rules and guidelines. 164 deaths have now been recorded in the district.
- Through the Governments support scheme WLDC have now paid out £8,045,168.74p to businesses across the district.
92 – 20/21 BURIAL SPACE/NEW CEMETERY
A response had been received from one landowner offering to meet with the Cemetery Working Group. This would be arranged by the Clerk.
93 – 20/21 HIGHWAY ISSUES
a. St Edwards Drive Footpath – CC Sue Rawlins pursuing following the Highways Department stating that they would be taking no action.
b. Nettleham Lane/Church Lane - poor surface/potholes – update from LCC ‘In progress’.
c. Scothern Lane – towards A158 junction – condition of footpath – update from LCC ‘investigating’.
d. Wragby Road Footpath – poor condition – investigating.
94 – 20/21 WEST DRIVE – TO DISCUSS INCREASED SPEED OF CONTRACTORS TRAFFIC TO NEW DEVELOPMENT
A resident had expressed concern to the Council about the speed of vehicles from the Parklands site travelling along West Drive, with the alleged ignoring of the 5mph speed restriction.
Members instructed the Clerk to forward a copy of the detail of the complaint to the developers for their comments.
It was also agreed that a meeting with the developers could be arranged following the revised government guidance of Covid 19. The Clerk was asked to arrange this.
95 – 20/21 TENNIS COURT – TO CONSIDER OBTAINING QUOTATIONS TO REPLACE THE BOARDS WITH WIRE MESH
That the Clerk obtain quotations for consideration to provide wire mesh below the current meshing unanimously Resolved. Whether to remove the boards would be a decision to be made at a later date.
It was also noted that the Tennis Court would now be referred to as the Multi-purpose Sports Area (MPSA).
96 – 20/21 FINANCE
a. To ratify cutting back shrubs and trees at Fox Covert at a cost of £150.00 - This work had been carried out as an urgent matter due to the impending nesting season and expenditure was unanimously ratified by the Council.
b. To consider joining the LALC Training Scheme 2021/22 – It was agreed that this was an essential training element for Councillors, Clerk and Treasurer and that the Council join the scheme for the next financial year unanimously Resolved.
c. Accounts for payment:-
Secure Homes UK Ltd – Annual service and maintenance CCTV - £60.00
LALC – Annual training scheme - £150.00
LALC – Membership - £397.27
Lumisphere Products – Christmas tree lights – Net £231.00, VAT £46.20, Gross £277.20
Mrs C. Myers - Clerks expenses = £26.08
Parish Magazine Printing – Printing Sudbrooke News March 2021 - £221.63
Glendale Countryside Ltd – Tree pruning behind 2 Fox Covert – Net £150.00, VAT £30.00, Gross £180.00
Mrs B Solly – Expenses December – March 2021 - £39.60
e.on – Electricity at Stone - £68.00 (4 x £17.00 Standing Order with e.on)
Salaries = £846.66
That the above payments be made made unanimously Resolved.
Monies received
West Lindsey District Council – Councillor Initiative Fund - £231.00 (re. Christmas tree Lights)
Reshma Suwal – Monies raised for the Multi-Purpose Sports Area - £255.00
97 – 20/21 PLANNING
Planning Application 142338 – 14 Scothern Lane – Outline application for residential development of 3 dwellings, including removal of annexe, summerhouse and timber garage and store – with access to be considered and not reserved for subsequent applications – To ratify comments made by members and forwarded to WLDC
‘Due to the insufficient time period, Sudbrooke Parish Council has been unable to meet formally and agree a corporate response to the planning application.
However available individual councillors have been contacted by me for their views and those who are in a position to comment wish your authority to note the following comments:-
Opinion is divided equally amongst members of the Council.
Some members do not object to the application feeling that the applicant has demonstrated that the community has been consulted for their views on the proposal, the outcome which is included in the application.
However, there are some objections raised by members due to the application being contrary to the Sudbrooke Neighbourhood Plan – development within existing gardens was identified as a Threat to Sudbrooke’s Character Page 58. The identified Threat reads ‘Subdivision of residential plots and development within existing gardens, disrupting established plot and building patterns, and resulting in the loss of green space and plated features’.
It should also be noted that Sudbrooke is over its 10% permitted development.’
That the above be ratified unanimously Resolved.
98 – 20/21 CLERKS REPORT
- The Clerk reported as follows:-
- That the Christmas tree light bulbs had been delivered.
- The CCTV at the Village Hall had been serviced.
- That she would seek quotations for the Parish Council insurance due on 1st June.
- The defibrillator had been updated on ‘The Circuit’.
- A collapsed drain cover and potholes on Church Lane in the vicinity of Manor Court junction
- had been reported to LCC Highways.
- A report had been made of wood from the new development causing a blockage in the beck. This had been reported to Witham Third who had stated that this was an ongoing problem.
- That in view of the government legislation that remote meetings are currently only to be held by Parish Councils until 7th May and in line with recommendations from LALC, it could be that the Annual Parish Council meeting may require to be rescheduled. It was agreed to leave until the April meeting to make this decision.
99 – 20/21 CHAIRMANS REPORT
The Chairman stated that the Village Maps sited at the Millennium Stone and on the wall of the hairdressers required updating to include new road marking in The Parklands.
The Clerk was asked to contact the designer of the current maps and obtain a price for updating and printing.
Agenda item for next meeting – Sudbrooke News – to consider revising advertising costs due to printing increase.
100 – 20/21 CORRESPONDENCE RECEIVED SINCE LAST MEETING AS LISTED BELOW
*Forwarded to residents email list
29.1.2021 LCC Town and Parish newsletter
2.2.2021 – LALC News
2.2.2021 – Woodland plan re TPO No 1 2021
2.2.2021 – Notification of planning permission for 142018
3.2.2021 – WYPF Pension Matters
8.2.2021 – Notice of refusal of planning Application 142148
9.2.2021 – LALC Weekly News
*10.2.2021 – Lincolnshire Churches Talk poster
*12.2.2021 - *Nettleham Police Team newsletter
12.2.2021 - PCC How Policing Works
15.2.2021 – LALC Weekly News
17.2.2021 – NALC Online events
18.2.2021 – West Lindsey News
19.2.2021 – WLDC News
22.2.2021 – Environment Agency Fact Sheet
22.2.2021 – LALC Weekly News
*24.2.2021 – Household Recycling Centres – additional information
24.2.2021 – Notice of Planning Committee meeting 3.3.2021 re objection to TPO Sudbrooke
101 – 20/21 TO AGREE DATE OF ANNUAL PARISH MEETING
That the Annual Parish Meeting be held at 7.00pm on Thursday 1 April 2021 by Zoom unanimously Resolved.
102 – 20/21 NEXT PARISH COUNCIL MEETING
Thursday 1 April 2021, 7.30pm to be held by Zoom.