April 2021 Minutes
MINUTES OF THE REMOTE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 1 APRIL 2021
PRESENT: Councillors Peter Heath (Chairman), Bob Waller, Mrs Tracey Bowman, Andy Cottam, Stuart Hewson, Bhikhu Mistry
County Councillor Mrs Sue Rawlins,
Christine Myers (Clerk),
Bridget Solly (Treasurer)
1 – 21/22 PARISHIONERS ITEMS
A resident had offered a suggestion for discouraging diverted drivers attempting to use Nettleham Lane as a shorter diversion route with a view to keeping traffic moving and minimising damage and danger, with the offer to provide folding signs, road cones and sandbags. The resident was thanked and the matter would be an agenda item for the next meeting.
A resident had commented on the poor repairs made to Church Lane and Nettleham Lane. It was noted that this was still being pursued by CC Mrs Sue Rawlins.
A resident had asked that the unadopted stretch West Drive into the Parklands remain a single lane with passing places.
2 - 21/22 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillor Ian Russell was unable to attend the meeting. That the reason given be accepted unanimously Resolved.
3 – 21/22 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
4 – 21/22 NOTES OF THE MEETING HELD ON 4 MARCH 2021 TO BE APPROVED FOR CHAIRMAN TO SIGN AS MINUTES
That the notes be signed as minutes unanimously Resolved.
5 – 21/22 POLICE MATTERS
The following incidents were reported:-
There had been a break in to a new property on The Parklands development with the theft of appliances and tools.
A male had visited a property in North Greetwell carried out work on the drive and when questioned about the quality of the work had become aggressive.
6 – 21/22 COUNTY COUNCILLOR AND DISTRICT COUNCILLORS REPORTS
a. CC Mrs Sue Rawlins reported that she was raising with the Highways Officer and Councillor Richard Davies regarding the poor highway surface on Church Lane and the footpath on St Edward’s Drive.
CC Mrs Rawlins also stated that Lincolnshire was one of 25 counties in the UK to receive funding for flooding.
DC Bob Waller reported that remote meetings beyond 7 April were not permitted for WLDC, similarly to Parish Councils.
DC Waller also stated that those testing positive for Covid 19 in West Lindsey was still higher than the national average but the rate for Lincolnshire generally was falling.
7 – 21/22 BURIAL SPACE/NEW CEMETERY – UPDATE
The Chairman reported on the meeting of the Working Group held with Mr Paul Truelove and that he had offered the parish an area of one acre on Nettleham Lane at no charge for use as a cemetery.
Mr Truelove was arranging for plans to be drawn up to show the land alongside the footpath which would be laid by the hedgerow as part of the S106 Agreement.
8 – 21/22 HIGHWAY ISSUES
a. St Edward’s Drive footway – CC Mrs Sue Rawlins pursuing.
b. Nettleham Lane/Church Lane – CC Mrs Sue Rawlins pursuing.
c. Scothern Lane footpath towards A158 junction – LCC ‘investigating’.
d. Wragby Road footpath – LCC response – ‘No further action’.
Notification had been received that some of the estate roads, Beresford Drive, Broad Dale Close, Maple Drive, Northfield Avenue were to be surface dressed on 10 April – works that were felt were not necessary.
That the Parish Council write to the Chief Executive, expressing dismay by LCC Highways in their evaluation of works in Sudbrooke unanimously Resolved.
9 – 21/22 TO CONSIDER ARRANGING A LITTER PICK FOR THE VILLAGE
Councillors Andy Cottam and Mrs Tracey Bowman offered to co-ordinate a Litter Pick for the village on 12th June 2021.
10 – 21/22 MULTI-PURPOSE SPORTS AREA – UPDATE RE QUOTATIONS
The Clerk reported that despite inviting 4 companies to quote for the works none had been received.
It was agreed to agenda this item for further consideration at the next meeting.
11 – 21/22 VILLAGE HALL AGM – UPDATE BY COUNCILLOR STUART HEWSON, PARISH COUNCIL REPRESENTATIVE ON VILLAGE HALL COMMITTEE
Councillor Stuart Hewson reported as follows:-
- That there was currently a vacancy for a Trustee.
- The hall had lost bookings revenue due to the closure of the Hall due to Covid 19 but it had been successful in gaining a Business Interruption Grant and a Business Closure Grant which had assisted with cash flow.
- That the refurbishment of the toilets had been completed during the first Lockdown.
- That the Committee were looking into replacing the partition doors in the bar area.
- That quotes were being sought for a new front door.
- That the boiler in the hall was being considered for replacement
12 – 21/22 WEBSITE – TO CONFIRM NAMED ADMINISTRATORS AUTHORISED TO ADD/REVISE THE PARISH WEBSITE
That the Clerk and Mr Peter Langford be authorised Administrators for the parish website unanimously Resolved.
13 – 21/22 THE PARKLANDS
Reply received from contractors re use of West Drive – Following a letter received from a resident regarding the use of West Drive by contractors the contractors had commented that they were monitoring building site traffic and stuck to the Traffic Management Plan but had no control over the farm traffic.
14 – 21/22 NEW SEATS – NORTHFIELD PARK – TO CONSIDER CHANGING SUPPLIER
It was brought to the attention of the Council that Lynx were currently unable to supply the seats ordered – one for replacement of the memorial seat in Northfield Park and an additional seat for Main Drive near to the new development. Similar style seats were available through Marmax Products at comparable prices.
That the Council purchase seats from Marmax unanimously Resolved.
15 – 21/22 - TO CONSIDER REQUEST BY GULLY CRICKETERS TO USE SUDBROOKE PLAYING FIELD FOR CRICKET PRACTICE
A request had been received for use of the playing field for ground fielding and catching practice, to be carried out within the confines of the pandemic and only when the field was not attended by any families with or without children.
That the request be granted unanimously Resolved.
16 – 21/22 TO REVIEW AN EXTENSION OF THE SITING OF THE PIZZA VAN (SO KNEADY) ON THE VILLAGE HALL CAR PARK ON ALTERNATE FRIDAYS UNTIL END MAY 2021
That this request be granted unanimously Resolved.
17 – 21/22 FINANCE
a. To consider quotation received for upgrading CCTV cameras at the Village Hall – a quotation had been received but it was felt that more information was required. Councillor Stuart Hewson agreed to contact Secure Homes to discuss the equipment.
b. To consider offer(s) received for the tennis net, posts and box – only one offer had been received in the sum of £130.00. That this offer be accepted unanimously Resolved. The Clerk to arrange collection by the purchaser.
c. Sudbrooke News – Following printing price increase to consider revising advertising rates in the magazine – It was noted that the printing cost was to rise by 7% there not having been any increase for three years.
Following discussion it was Resolved Parish Magazine Printing continue to print the magazine with an increase in printing charges of £9.00 for 1.5 page, £17.00 for ½ page and £32.00 for a full page.
Thanks were extended to the Editor, Dominic Picksley, for continuing to produce an excellent Sudbrooke News.
d. To update the Parish Council’s Fixed Asset Register – This was reviewed with amendments.
e. Accounts for payment
Mrs C. Myers - Clerks expenses = £28.44
Parish Magazine Printing – Printing Sudbrooke News April 2021 - £264.90
e.on – Electricity at Stone up to date bill after submission of meter reading - £44.23
Marks Tree Surgery – re-issue of payment from December 2020 - £280.00
Salaries = £846.66 - will be paid via BACS on 30th April 2021
That the above payments be made as stated unanimously Resolved.
18 – 21/22 PLANNING
To ratify comments forwarded to WLDC Planning Department on Application 142465 - 10 Maple Drive – single storey front extension – No objections.
The above unanimously Resolved.
19 – 21/22 CLERKS REPORT
The Clerk reported as follows:-
A report had been received of cutting down of trees at a property on Wragby Road. This was passed to the Trees Officer at WLDC who investigated. It appeared that works being carried out were in line with the work permitted by tree applications last year.
20 – 21/22 CHAIRMANS REPORT
The Chairman stated that the Village Maps sited at the Millennium Stone and by the shop were in need of updating to include the roads on the new development. A price of £560 had been quoted for their replacement. It was agreed that the Chairman speak with the developers to ascertain if they could contribute to the cost.
21 – 21/22 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*Circulated to residents email list
26.2.2021 – Community Lincs/YMCA Update
26.2.2021 – Notification of surface dressing on Maple Drive, Northfield Avenue, Beresford Drive, Broad Dale Close (no dates given)
2.3.2021 – Fix My Street – Potholes on Church Lane – ‘In progress’
2.3.2021 – Fix My Street – Collapsing drain cover, Church Lane – ‘In progress’
3.3.2021 – Update from Parish Magazine Printing Co.
4.3.2021 – Nettleham Police Team newsletter
4.3.2021 – WYPF Bulletin
4.3.2021 – WYPF Consultation on employer flexibilities and reminder of AGM 11.3.2021
4.3.2021 – ICO Information
*5.3.2021 – Bus service update and information
9.3.2021 – LALC Weekly News
12.3.2021 – Confirmation of TPO 2020 23 Wragby Road approval
18.3.2021 – LCC Town and Parishes newsletter
18.3.2021 – WLDC March update
22.3.2021 – Notice of resurfacing works A46
23.3.2021 – WYPF Information re website Log in administrators
23.3.2021 – Information from Pelican Trust re their services
23.3.2021 – LALC Weekly News
24.3.2021 – WLDC Parish Council News
22 – 21/22 NEXT PARISH COUNCIL MEETING – ANNUAL MEETING OF THE COUNCIL
Due to government legislation not allowing Councils to meet remotely beyond 7 May 2021 it was proposed and unanimously Resolved that the date of the Annual meeting of the Parish Council be held on Wednesday 5 May 2021 commencing at 7.00pm.