January 2024 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD at 7.30pm ON THURSDAY 11 JANUARY 2024 IN THE BRAMHAM LOUNGE, SUDBROOKE VILLAGE HALL
PRESENT: Councillors Peter Heath (Chairman), Mrs Tracey Bowman (Vice Chair), Simon Crampton, Sandra Clayton, Bhikhu Mistry, Dave Scott, Mrs Pauline Loven (from 7.55PM),
Mrs Bridget Solly (Treasurer)
1 resident
137 – 23/24 PARISHIONERS ITEMS
i. A resident of Park Close was in attendance and expressed the problems he had faced during the recent heavy rainfall in the flooding of his garden from the adjacent beck. The Clerk had sourced him aqua sacs and put him in touch with the Witham Third Internal Drainage Board and District Councillor Baptiste Velan. It was understood that DC Velan had communicated with the resident with advice and contacts.
The resident stated that other nearby properties had experienced similar problems and effluent from manholes and in this respect it was suggested that he contact Anglian Water.
The Clerk was asked to contact DC Velan again to ensure that further support was given to the residents.
Ii A report had been received from a resident that ingress of grass required cutting back from the gutters in the pulling out lane on Wragby Road. It was suggested that this be reported on Fix My Street.
iii. A report had been received from a resident about the poor surface of West Drive and the footway on the approach to the woods.
It was noted that the road is still in the ownership of the developer and is their responsibility for defects until such time as it is adopted by Lincolnshire County Council. Individuals could contact the developers direct.
138 – 23/24 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillor Paul Fido, Clerk Mrs Christine Myers (due to illness). That apologies be accepted proposed by Councillor Mrs Tracey Bowman, seconded by Councillor Peter Heath and unanimously Resolved.
139 – 23/24 TO RECEIVE DECLARATONS OF INTEREST ON ANY ITEM(S) ON THE AGENDA
None declared.
140 – 23/24 NOTES OF MEETING HELD ON 7 DECEMBER 2023 TO BE APPROVED AND SIGNED AS MINUTES
That they be signed as minutes unanimously Resolved.
141 – 23/24 COUNTY COUNCILLOR AND DISTRICT COUNCILLOR REPORTS
None received.
142 – 23/24 REPORTS ON MATTERS OUTSTANDING
A Burial space/new cemetery – Nothing to report. Agreed that this be taken off the agenda until anything further to report.
B Speeding in village-
I To consider request the LRSP to assess the estate roads in the village in order that 30mph signs could be sited – It was noted that the recent report stated that there isn’t a high percentage of speeding on the estate roads, which had been surprising to councillors.
That the LRSP be requested to locate sites for 30mph signs and that the required amount be purchased unanimously Resolved.
ii To consider purchase of replacement 40mph speed signs for Scothern Lane – The Chair would check the signs and replace if considered necessary.
C Section 106 Agreement, Church Lane – DC Baptiste Velan had stated that the Section 106 is progressing. An Officer had contacted the developer who had stated that they had advised that no more than three of the dwellings are in occupation and that the footpath is to be constructed prior to the occupation (not construction) of the fourth dwelling. However, the Officer will further investigate.
It was noted that the developer had not responded to communication from the Parish Council.
The Clerk was instructed to pursue this with WLDC Planning and the District Councillor.
D Request for pedestrian crossing on A158 – CC Sue Rawlins not in attendance.
E To consider the cost for basketball net and whether this could be a request for funding from the IGas community fund – Further specifications submitted but price awaited.
F Faster broadband in the village - update – Following enquiries it appeared that faster broadband would be available in the village in the near future and updates could be received by registering on the Openreach website on https://www.openreach.com/fibre-broadband/fibre-first
It was felt that if as many residents as possible were to register on the website this may assist in Sudbrooke getting it earlier. An item would be published in Sudbrooke News.
143 – 23/24 VILLAGE MAP ON SCOTHERN LANE - TO CONSIDER WHETHER TO REPLACE OR REPAIR
This map was now not in good condition and was also out of date. It was noted that the Parklands Development had been approached some 2/3 year previously and had stated that they were considering the update with the new development roads marked on it.
That the Developers be approached again with a view to producing an updated map unanimously Resolved.
144 – 23/24 MILLENNIUM STONE LIGHTING – TO CONSIDER MOUNTED LIGHTS TO AVOID WATER INGRESS
Due to these lights being submerged in water during periods of heavy rainfall it was agreed that a costing be obtained from the electrician who had installed them for the raising them above ground level.
145 – 23/24 READY FOR ANYTHING VOLUNTEER OPEN EVENING 22.11.2023 – REPORT BY ATTENDEE COUNCILLOR MRS SANDRA CLAYTON
Councillor Mrs Sandra Clayton reported that the event was just after the severe rainfall/flooding so there was much talk about that at this meeting.
The aim of the meeting was to look at making an emergency plan for a village, assessing risks, enlisting volunteers to be available in the event of an incident. It was understood that one person was required to be the main co-ordinator for the Emergency Plan so would require to be available at short notice.
Members felt the way forward was to ask the residents of the village if this is what they wanted and to ask volunteers to come forward. An article would be put in the Sudbrooke News by Councillor Mrs Sandra Clayton.
146 – 23/24 POLICE ENGAGEMENT SESSION 14.12.2023 – REPORT BY ATTENDEE COUNCILLOR PAUL FIDO
Item deferred till next meeting.
147 – 23/24 GREATER LINCOLNSHIRE DEVOLUTION CONSULTATION 4.12.2023 – 19.1.2024 TO CONSIDER ANY RESPONSE
This was discussed and Resolved that there were no comments to make.
148 – 23/24 FINANCE
A To consider the Grounds Maintenance Contract for 2024 for hedges/shrubs – item deferred until next meeting of the Council.
B Accounts for payment
Mrs C Myers – Expenses - £13.00
E.on – Electricity at the Millennium Stone - £25.00
Tesco Mobile – PC Mobile Phone Bill - £7.50
Glendale – Hedge cutting – Stuart Curtis Field – Net £180.00, VAT £36.00, Gross £216.00
LAB Planning Services Ltd – Consultancy Fee - £450.00
Arborez – Siding up vegetation junction Holme Drive / Scothern Lane – Net £280.00, VAT £56.00, Gross £336.00
Sudbrooke Village Hall – Hire of Hall – February PC Meeting - £18.00
Sudbrooke Village Hall – Hire of Hall – March PC meeting - £18.00
WLDC – Defib maintenance – Net £83.33, VAT £16.67, Gross £100.00
EKM – Playground inspections – Net £400.00, VAT £80.00, Gross £480.00
Stop Dead Pest Control – attendance at Village Hall play area - £35.00
Visual Print & Design Ltd – Printing Sudbrooke News - £395.00
Staffing costs £1,575.03 - will be paid via BACS on 31st January 2024
That the above accounts be paid proposed by Councillor Peter Heath, seconded by Councillor Simon Crampton
Bank Account position
Current Account - £2,422.49
Instant Access Account – £32,682.26
14 Day Account (earmarked reserves) - £12,280.12
Fox Covert Account - £2,187.39
Northfield Park Account – £18,537.84
Sportsfield Account - £3,974.70
Total in Accounts as of 11th December 2024 = £72,084.80
Payments to be approved 11th January 2024 – to be paid via BACS
149 – 23/24 PLANNING
A Neighbourhood Plan Review Consultation – Report on comments made by residents – Luke Brown had sent a draft plan to WLDC. It was noted that the maps in the Character Assessment required updating and Darren Carroll, consultant who had assisted with original Plan, had been consulted.
The boundary line around the village required to be agreed upon. That the site of the former turkey farm be included in the boundary unanimously Resolved.
Councillor Peter Heath proposed, seconded by Councillor Mrs Tracey Bowman, that it be stated in the Character Assessment that Sudbrooke has a successful shop and Post Office within the village.
B Reepham Neighbourhood Plan – No comments made.
150 – 23/24 CORRESPONDENCE RECEIVED SINCE LAST MEETING *Sent to Residents list
*4.12.2023 - Christmas bus timetables
7.12.2023 – News from the ICO
11.12.2023 – LCC Town and Parish Newsletter
*11.12.2023 - West Lindsey E brief
14.12.2023 - Fix My Street – Church Lane AW works trip hazard ‘No further action’.
Referred to CC Sue Rawlins
19.12.2023 – LALC E News
*21.12.2023 - WL Parish News
21.2024 – WYPF ‘Pension Matters’
4.1.2024 – Current local crime statistics from Community Police inspector
4.1.2024 *Whats on in West Lindsey
151 – 23/24 CLERKS REPORT
The Clerk had reported to LCC that Anglian Water had repaired a hydrant in Church Lane but left it as a trip hazard. LCC had stated that it was not its responsibility even though in a footway. This to be referred to CC Sue Rawlins.
A resident had offered a supply of sandbags for use by residents of the village should the need arise. These would be stored in the cabin on the SC field when the ground was drier to take a vehicle on.
152 – 23/24 CHAIRMANS REPORT
Nothing to report.
153 – 23/24 DATE OF NEXT MEETING
7.30PM THURSDAY 1 FEBRUARY 2024, BRAMHAM LOUNGE, VILLAGE HALL.