January 2025 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD AT 7.30PM ON THURSDAY 9 JANUARY 2025 IN THE VILLAGE HALL SUDBROOKE
PRESENT: Councilllors Peter Heath (Chairman), Mrs Tracey Bowman (Vice Chairman),
Simon Crampton, Paul Fido, Mrs Pauline Loven
Clerk Mrs Christine Myers, Treasurer Mrs Bridget Solly, 1 Resident
140 – 24/25 PARISHIONERS ITEMS
A resident of the unadopted road ‘Church Court’ had raised an issue with a safety gate being installed at the entrance to the land of the former turkey farm by the new owners, this truncating Church Court from the original length.
Members discussed this and whilst having sympathy for the residents did not feel that it was something the Parish Council would be able to deal with as the road was unadopted.
141 – 24/25 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Mrs Sandra Clayton, Mrs Cathryn Nicoll, Bhikhu Mistry. That reasons given be accepted unanimously Resolved.
142 – 24/25 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM9S0 ON THE AGENDA
None declared.
143 – 24/25 DRAFT MINUTES OF THE MEETING HELD ON DECEMBER TO BE SIGNED AS MINUTES
That the draft Minutes be signed as a true record and signed as Minutes unanimously Resolved.
144 – 24/25 COUNTY COUNCILLOR AND DISTRICT COUNCILLOR REPORTS
Councillors not present.
145 – 24/25 REPORTS ON MATTERS OUTSTANDING
A Resurfacing of footway on Wragby Road – Nothing to report.
B Resurfacing of footway on Scothern Lane and St Edward’s Drive – Nothing to report.
C Millennium Stone lighting/drainage of the area around the stone – The Clerk had made
direct contact to LCC Highways requesting a site meeting but had not received a response.
D Church Lane near to Two Corners – provision of passing place – Nothing to report.
E Possibility of the purchase of a basketball net – members considered further the request for a basketball net/hoop and felt that this should be purchased to be sited in the MPSA. The Clerk would ascertain if there was any funding available towards the cost.
Initialled………………………Chairman
Date………………………….
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F Marquee/gazebo – a suitable gazebo 6m x 4 m had been sourced in the sum of £330.00 inc VAT. That this be purchased for the use of future events in the village unanimously Resolved.
146 – 24/25 TO CONSIDER QUOTATIONS RECEIVED FOR CLEARING ALONGSIDE BECK FROM ELM DRIVE TO WOOD ENTRANCE
Quotation A - £800.00; Quotation B to include area at corner of Holme Drive/Scothern Lane lifting lower branches so that the area cut be cut with the summer mowing and cutting hedge at the Stuart Curtis field and dyke at the front of the village hall.
It was considered Quotation B, Ian Moore Contracting, was the most value for money. That Quotation B be accepted proposed by Councillor Paul Fido, seconded by Councillor Mrs Tracey Bowman and Resolved.
147 – 24/25 TO CONSIDER ANY FURTHER TREE/HEDGE WORKS REQUIRED PRIOR TO THE END OF FEBRUARY
i. Dead tree on Oak Close
ii. Dead tree on Beresford Drive
iii. Clearance of shrubbery adjoining property on Broad Dale Close
That Ian Moore Contracting be requested to carry out these minor works.
148 – 24/25 FINANCE
A Ratification of Accounts paid/for payment/Income/Bank Balances
Monies received:
C Freeman-O’Reilly – Advertising Sudbrooke News - £34.00
Greetwell Parish Council – Purchase of surplus mulled wine - £8.37
Accounts to be paid
Mrs C Myers - Expenses - December 2024 - £30.05
EKM Ltd – Repairs to play areas – Net £335.00, VAT £67.00, Gross £402.00
Tesco Mobile – PC Mobile Phone bill - £8.09
E.On – Electricity at Millennium stone - £25.00
Scothern Parish Council – Shared cost of cutting grass verges - £174.96
Sudbrooke Village Hall Committee – Hire of hall for January, February and March PC meetings – 3 x £18.00 = £54.00
EKM Ltd – Play inspections May, June, July, August, September, October and November – Net £700.00, VAT £140.00, Gross £840.00
EKM Ltd – Play inspections March & April – Net £200.00, VAT £40.00, Gross £240.00
EKM Ltd – Play inspections January & February – Net £300.00, VAT £60.00, Gross £360.00
Cllr P Fido – Purchase of bulb mix - £151.91
Skeet Print Ltd – December Sudbrooke News (825 copies) £375.00
Staffing costs to be paid 31 January 2025 – £1,236.29
That the above payments be made proposed by Councillor Peter Heath, seconded by Councillor Mrs Tracey Bowman and Resolved.
Initialled………………………….Chairman
Date…………………………. Page 52
Bank Balances Thursday 9th January 2025
Current Account – £4,551.87
Instant Deposit Account (incl. earmarked reserved) – £49,765.58
Fox Covert Account – £2,223.08
Northfield Park Account – £18,140.30
Sportsfield Account – £4,039.55
Total in bank accounts - £78,720.38
B To review Parish Council Risk Assessment - The current Risk Assessment was reviewed without amendment unanimously Resolved.
C Sudbrooke News – Concern was expressed at the limited advertising revenue received during the last year for advertisements printed in Sudbrooke News. The Clerk to contact the Editor regarding this and report back to the next meeting of the Parish Council.
149 – 24/25 PLANNING
A Neighbourhood Plan Review – Update on comments received from Consultation – The Consultant had confirmed that following the Pre-Submission Consultation Regulation 14 the Reviewed Plan was now proceeding to the next stage when it would be submitted to WLDC for independent examination.
B WL/2024/900570 – planning application to erect 49 dwellings including formulation of new vehicular access from Nettleham road, internal access roads, provision of open space, landscaping and drainage infrastructure -That the following comments be submitted to WLDC unanimously Resolved
Sudbrooke Parish Council discussed this application at its meeting on 9th January, 2025.
There is a lack of infrastructure in Scothern, very infrequent bus service, no shop.
The local schools, Ellison Boulters, St Mary’s and William Farr Welton, Nettleham Infants and Primary are at full capacity – where is it expected that the children that would be living on this development should attend?
There has been serious flooding in Scothern, three times in 18 months. There is concern by this Parish Council that additional drainage could be diverted through Sudbrooke.
Development traffic should not be directed through Sudbrooke to gain access to and from the A158 exacerbating what is already a problem in Sudbrooke at the junction of Scothern Lane/A158.
Sudbrooke Parish Council strongly supports Scothern Parish Council entirely in its comments dated 19th August 2024.
C Application: WL/2024/00999 – 50, Scothern Lane - alterations and extensions to existing property – That the Parish Council express no objections to this application unanimously Resolved.
Initialled…………………….Chairman
Date……………………….
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D WL/2025/00001 – Land adjacent Poachers Lane - Planning application for change of use of agricultural land to equestrian use with erection of stables - this was considered and unanimously Resolved that the following comments be submitted to WLDC - Sudbrooke Parish Council object to this application in that it is outside the development area/boundary line.
150 – 24/25 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*SENT TO RESIDENTS EMAIL LIST
5.12.2024 – DC Velan – grant funding opportunities
9.12.2024 - Latest news from the ICO
10.12.2024 – EKM Play area inspections
*11.12.2024 Police information
*13.12.2024 – Police information
13.12.2024 – LALC News/Training bulletin
30.12.2024 - Aviva Insurance – enquiry
2.15.2025 - Aviva Insurance - notification of case closed
All the above items noted.
151 – 24/25 TO RECEIVE THE RESIGNATIONS OF THE CLERK AND TREASURER
The Clerk and Treasurer had submitted resignations from their posts respectfully that they would leaving during the spring of this year – the Treasurer not until the Audit was completed and the Clerk not before replacement and smooth transition had taken place.
152 – 24/25 CHAIRMANS REPORT
The Chair stated that he was deeply saddened that the Clerk and Treasurer would be leaving the employ of the Parish Council.
153 – 24/25 CLERKS REPORT
The Clerk had received notification from LALC of a webinar for introduction to Planning – National Planning Policy Framework and a place had been booked for Councillor Mrs Cathryn Nicoll. There would be no cost as this was covered by the LALC training fee.
154 – 24/25 DATE OF NEXT MEETING
6 February 2025, 7.30pm, Bramham Lounge, Sudbrooke Village Hall.
Signed…………………………….Chairman
Date………………………….
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