February 2024 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 1 FEBRUARY 2024 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Councillors Peter Heath (Chairman), Mrs Tracey Bowman (Vice Chair), Mrs Sandra Clayton, Simon Crampton, Paul Fido, Bhikhu Mistry, Dave Scott, Mrs Bridget Solly (Treasurer)
1 resident
148 – 23/24 PARISHIONERS ITEMS
A resident had requested permission to use the Multi purpose sports area to film her dog in training. Assurances had been received that the area would be swept and left in a clean condition. There were no objections to this request.
A resident had expressed concern about the build-up of traffic on the A158 in the mornings mainly due to the congestion at the Bunkers Hill roundabout and the use of Nettleham as a ‘rat run’. Following discussion it was agreed that the Clerk contact Nettleham and Greetwell Parish Councils with a view to approaching LCC to improve the roundabout .
A resident had sought permission to remove the ivy from trees on the village hall playing field to the rear of properties on Manor Drive. Members agreed that the resident could cut the ivy off at the base of the tree but that a resident should not be removing it from the tree at height as insurance would not cover this.
149 – 23/24 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillor Mrs Pauline Loven, Clerk Mrs Christine Myers. That reasons given be accepted unanimously Resolved.
150 – 23/24 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEMS ON THE AGENDA
None declared.
151 – 23/24 NOTES OF MEETING HELD ON 11 JANUARY 2024 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes proposed by Councillor Paul Fido, seconded by Councillor Mrs Tracey Bowman and Resolved.
152 – 23/24 COUNTY AND DISTRICT COUNCILLOR REPORTS
None submitted.
The Chair was instructed to write to both Councillors asking them to attend a future meeting of the Parish Council.
153 – 23/24 REPORTS ON MATTERS OUTSTANDING
A Speeding in village – to consider locations for 30mph signs in the village – LRSP had confirmed that there are now no restrictions where these are sited.
Locations agreed as follows:-
Holme Drive towards Parklands; West Drive. 4 signs to be purchased. Proposed by Councillor Mrs Sandra Clayton seconded by Councillor Bhikhu Mistry and Resolved.
B Section 106 Agreement, Church Lane – anything further to report – WLDC Planning Department had stated that the Agreement reads ‘No more than three dwellings within the development shall be occupied unless the Owners and the Trustees have constructed the Path to an adoptable standard to enable adoption by the County Council.’
It was noted that monies had been paid to LCC from the development on Church Lane but no construction of that footway had commenced. A further approach to CC Sue Rawlins to pursue this to be made by the Clerk.
C Request for pedestrian crossing on A158 – reply from CC Sue Rawlins (if received) - no report received.
D Basketball net – possible provision on MPSA – update – Kompan had stated that the posts on the fencing were not suitable to support their basketball board and net. Clerk to seek alternative price for post sited net and if possible apply for a grant from the IGas fund for its provision.
E Village maps upgrading – reply from developer if received – no reply received. Further letter to be sent to Ben Martin, copying to Dominik Jackson.
154 – 23/24 MILLENNIUM STONE LIGHTING – TO RECEIVE ELECTRICIANS COMMENTS ON ANY FURTHER WORKS
Electrician had stated ‘Whilst they are weatherproof they are not classified as submersible, however, the previous lights were working for ten years before they gave up. Above ground lighting would solve any water ingress issues but might not survive acts of vandalism.’ Councillor Simon Crampton to discuss further with the Electrician.
155 – 23/24 ELECTRICAL BOX, SCOTHERN LANE – CHANGE OF METER – TO AGREE COUNCILLOR TO MEET ELECTRICAL COMPANY ON SITE
Eon had requested that the meter be changed to a Smart Meter. Councillor Simon Crampton had agreed to deal with this and will report back at next meeting.
156 – 23/24 POLICE ENGAGEMENT SESSION 14.12.2023 – REPORT BY ATTENDEE COUNCILLOR PAUL FIDO
Cllr Fido had questioned why no representation at Parish Council meetings and was informed that not possible due to limited resources, 550 Parish Council’s across Lincolnshire and not enough PCSO’s to attend. County lines and Organised Crime Groups are priority. Councillor Paul Fido to write a report for Sudbrooke News.
157 – 23/24 FINANCE
A To consider the Grounds maintenance contract for 2024 – deferred from January meeting – That the Grass cutting contract be awarded to Glendale Ltd and the Hedge/shrub cutting be awarded to Arborez Ltd, both being local companies and aware of the locations in the village. Proposed by Councillor Mrs Tracey Bowman, seconded by Councillor Peter Heath and Resolved.
It was agreed that Councillor Paul Fido closely monitor the works.
B To consider quotation for removal of diseased tree on Manor Drive – That the tree and stump be removed by Arborez Ltd at a cost of £160.00.
C Accounts for payment/Income/Bank Balances
Mrs C Myers – Expenses - £34.46
E.on – Electricity at the Millennium Stone - £25.00
Tesco Mobile – PC Mobile Phone Bill - £7.50
Staffing costs £1,132.05 - will be paid via BACS on 29 February 2024
Bank Account position
Current Account - £5,504.46
Instant Access Account – £26,682.26
14 Day Account (earmarked reserves) - £12,280.12
Fox Covert Account - £2,187.39
Northfield Park Account – £18,537.84
Sportsfield Account - £3,974.70
Total in Accounts as of 1st February 2024 = £69,166.77
D To consider joining the LALC Training Scheme for the 2024/25 financial year at a cost of £180.00 – Councillors agreed that it is valuable and that the Parish Council should subscribe to this training – unanimously Resolved.
E To consider and agree any item for grant funding from the IGas community fund - Clerk to apply for the cost of a basketball net.
F To Review the Parish Council Risk assessment – agreed without changes
G To review and agree the Fixed Asset Register – agreed without changes
158 – 23/24 Planning
A Neighbourhood Plan Review Consultation – Update –still awaiting revised maps and plan.
B Application 147772 – 8 St Edwards Drive - replacement single storey rear extension – no objections raised.
159 – 23/24 CORRESPONDENCE RECEIVED SINCE LAST MEETING, *SENT TO RESIDENTS EMAIL LIST
*8.1.2024 – WL Business Brief
12.1.2024 - News from the ICO
*12.1.2024 – Greater Lincolnshire Devolution consultation
12.1.2024 – LALC E News
12.1.2024 – News from the ICO
15.1.2024 - WLDC Papers for Council meeting 22.1.2024
*18.1.2024 - County Catchup
*22.1.2024 – DC Baptiste Velan – Storm Henk Flood Recovery Framework
*23.1.2024 - Mobile Library service timetable
23.1.2024 – LCC Council Tax and Budget proposal 2024-25
* 24.1.2024 - Northern Power update on Storm Isha
160 – 23/24 CLERKS REPORT
The Clerk had sent a report as follows:-
• Greenway street nameplate is broken and has been reported to WLDC
• The trip hazard (drain top) on Church Lane has now been rectified
• I am continuing to try to support the resident that experienced flooding, forwarding them relevant information
161 – 23/24 CHAIRMAN’S REPORT
The Chair stated that he would put out a reminder in Sudbrooke News to get residents to trim hedges etc before nesting season starts.
He would also ask CC Sue Rawlins to put pressure on LCC for the erection of the bollard on Main Drive.
162 – 23/24 DATE OF NEXT PARISH COUNCIL MEETING
7.30pm, Thursday, 7 March 2024, Bramham Lounge, Village Hall
163 – 23/24 TO AGREE TO MOVE INTO CLOSED SESSION TO DISCUSS STAFFING MATTERS
Member of public left at 8:22pm