October 2025 Minutes
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
19 St Lukes Close, Cherry Willingham, Lincoln, LN3 4LY
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Present: Cllr P Heath, Cllr T Bowman, Cllr B Dowell, Cllr B Mistry, Cllr S Compton, Cllr C Nicoll, Cllr M Alford, Cllr P Fido.
Mrs L Clinkscales - Clerk & RFO
Ccllr J Smith - County Councillor
Dcllr B Velan - District Councillor
1 To note apologies and reasons given.
None
2 To receive any declarations of interest in accordance with the localism Act 2011 and consider any requests for dispensation in relating to disposable pecuniary interests of the other interests as outlined in the council's code of conduct
None
3 To receive the notes of the council meeting held on the 4th of September 2025 and agree for them to be signed as a true record.
RESOLVED unanimously to accept the minute for the meeting from the 4th of September 2025 as a true record.
4 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agreed actions as required.
Dcllr B Velan shared there had been a change in administration at WLDC and with the two leaders. It is thought that the RAF Scampton site will proceed with the housing of asylum seekers.
Ccllr J Smith has achieved a date for the drainage to be rectified by LCC. To note a thanks for Ccllr J Smith in their support with Sudbrooke Parish Council, to rectify and complete this issue. Cllr J Smith has also been notified that a training centre has been set up to assist those seeking GP appointment, the new system has caused issues limiting those having access.
5 To receive the Chairman's report.
Nothing new at this stage to report
6 To receive a report from the Clerk.
To note e-on have notified an annual increase in electricity of £10.49, this is for the Millenium Stone lighting. The Electrician has been notified of LCC coming to carry out the drainage work and the electrician has been booked in for a few day later. Vocalise, there has been no response to taking part in the Parish Councils Light switch on. Cllr T Bowman to make contact with another Choir
7 To receive a report on Events Committee (outside bodies)
Cllr B Dowell, The table top sale was a success for the first event trial by the Events Group in the village they raised in the range of £170.00. To note thanks to Arvind for the donations of the tombola items
8 To receive a report from the gardening group.
Nothing new at this stage to report
9 Report on matters ongoing matters:-
i. Millennium stone lighting/drainage of the area around the Stone.
LCC to carry out the drainage work on the 30th October 2025. The electrician has been booked for the 4th November to reinstate the flood lights.
ii. Future of Sudbrooke News
The working group has not managed to fix a date, they will meet at the end of the meeting to discuss ideas and options.
iii. Dog bin – West Drive – update.
The Clerk inquire about the cost of moving one of the bins to another location. It is thought there is a cluster in one location which is a little excessive.
iv. To receive and update on the bench repair at millennium stone.
This has been repaired and completed by Cllr P Heath.
v. Replacement of damaged bollard
This has been ordered and postponed to the end of October due to other work being carried out at the Village Hall.
vi. Light switch on
There is currently an offer at one of the Supermarkets, the Clerk to check what was left over from last year's event and purchase the difference to equate to 42 bottles.
RESOLVED unanimously for the Clerk to make any necessary purchases for the Light switch on event.
Arvind has offered to donate all the mince pies for the event.
11 Finance matters
i. To approve the receipts and payments since September parish meeting 2025.
RESOLVED unanimously to approve the receipts and payments from September 2025
ii. To note and approve the 2nd quarter bank reconciliation July – Sept 2025.
RESOLVED unanimously to approve the 2nd quarter Bank Reconciliation from July - September 2025.
iii. To note the 2nd quarters expenditure vs budget, and the variances.
DEFERRED
iv. To receive an update on the community grant funding/ tennis courts.
THe Monkey wall and the target practice wall has been successfully installed. The Basket ball net has been manufactured and is waiting for an installation date.
A working party will be created to tidy the tennis courts of the brambles and weeds.
12 Amenities Report
i. To receive a report on Grass Cutting - Ian Moore and approve any necessary actions.
The Clerk to ask Ian Moore for a schedule for 26/27 for the precept setting.
ii. To receive a report on Hedges, and - Arborez and approve any necessary actions
Cllr P Fido to contact Erik from Arborez and get clarification on what needs to be carried out and why certain jobs have not been carried out.
13 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
Dcllr B Velan to inquire with WLDC for an update.
ii. WL/2025/00962, Planning application for conversion of existing outbuilding (former stables) into residential annexe, THE HAWTHORNS, CHURCH LANE, SUDBROOKE, LINCOLN, LN2 2QH
No objections
Date of next meeting – 6th November 2025, 7.30pm - to be held in the Bramham Lounge, Village Hall
MEETING CLOSED 20:10