December 2025 Minutes
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Minutes of the meeting of Sudbrooke parish council held at 7.30pm on Thursday 10th December 2025 in the Bramham lounge, Sudbrooke village hall.
Present: Cllr T Bowman - Vice-chair, Cllr P Fido, Cllr B Dowell, Cllr C Nicoll
No members of the public or outside bodies were in attendance
12125-26 To note apologies and reasons given.
Cllr P Heath, Cllr S Crampton, Cllr M Alford, Cllr B Mistry
12225-26 To receive any declarations of interest in accordance with the localism Act 2011 and consider any
requests for dispensation in relating to disposable pecuniary interests of the other interests as
outlined in the council's code of conduct.
None
12325-26 To receive the notes of the council meeting held on the 6th of November 2025 and agree for them
to be signed as a true record.
RESOLVED unanimously to approve the minutes of the 6th November 2025 as a true record.
12425-26 To receive any reports from outside bodies, including the Police, District and County Councillors (if
any) and agreed actions as required.
No reports had been received prior or during from outside bodies.
12525-26 To receive the Chairman's report
Nothing to report at this time.
12625-26 To receive a report from the Clerk.
Notes previously circulated
12725-26 To receive a report on Events Committee (outside bodies)
RESOLVED to remove this outside report from the agenda as the parish has no business interest in
this group. The parish council to support if and when required.
12825-26 To receive a report from the gardening group.
Nothing new to report, the group will bring a report and schedule for the group to the January
meeting for their plans for 2026.
12925-26 To discuss and resolve any matters relating to the Stuart Curtis Field, & Dog friendly areas.
DEFERRED until Cllr M Alford is present.
13025-26 Receive a report following the Witham Valley access group AGM.
DEFERRED until Cllr S Crampton is present.
13125-26 To discuss a resolve an necessary reaction regarding the West Lindsey District Council introduction
of food waste bins.
DEFERRED until Cllr S Crampton is present.
13225-26 Report on matters ongoing matters:-
i. Dog bin – West Drive – update
The Clerk has chased a number of times, to continue to chase.
ii. Replacement of damaged bollard
This work has now been completed.
iii. Report on the Light switch on
The event was a success and felt it was a positive experience for the PC and residents.
Cllr T Bowman gave thanks to all those who helped. The PC raised £116.55 in donations
a. Discuss some resolve any necessary action on the suggestion of setting up a light switch on working group
As of September 2026 a group of members will be appointed; this group will manage the switch on
event.
b. Choose a date for 2026
RESOLVED unanimously to approve the date of the 29th November 2026.
c. To discuss and resolve any necessary action offering to work alongside the Village Hall Committee in future events.
RESOLVED unanimously for Cllr T Bowman and the Clerk to attend a VH meeting and open a conversation as to whether the opportunity is viable for both parties and whether they would like to join forces on a Christmas event for 2026.
13325-26 Finance matters
i. To approve the receipts and payments since November parish meeting 2025.
RESOLVED unanimously to approve the receipts and payments from the last meeting held in
November.
ii. To review expenditure v budget as at the end of December 2025 and to note any significant variances.
This has been presented and noted.
iii. To review the provisional budget under all headings for the 2026/27 an estimate of £37,500 was submitted to WLDC in November. The authority requires the final claim by the end of January 2026.
RESOLVED unanimously to approve a precept of £39.600.00 this is a 8.12% increase in council tax
13425-26 Amenities Report
i. To receive an update on the play parks and any necessary action following the play inspections
Nothing new to report at this time.
ii. To receive a report on Grass Cutting - Ian Moore and approve any necessary actions.
a. To approve a grass cutting tender
DEFERRED, Cllr P Fido to approach Ian Moore Contracting and negotiate the tender, as their standard of work has been noted.
iii. To receive a report on Hedges, and - Arborez and approve any necessary actions.
Nothing new to report at this time.
a. To approve a hedge cutting tender.
DEFERRED, Awaiting for one more quotation and this will be resolved at the next meeting
13525-26 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
Nev Brown is awaiting amendments from Luke Brown the NP consultant to be able to proceed.
13625-26 Any future items for the next meeting (agenda item)
Speed awareness
13725-26 Date of next meeting – 8th January 2026, 7.30pm - to be held in the Bramham Lounge, Village Hall.
RESOLVED unanimously for the net meeting to be held ont the 8th January 2026, 7.30pm.
________________________________________ ____________________
Signed Cllr P Heath Date
Bank Balances Thursday 1st December 2025
Current Account – £5,068.85
Instant Deposit Account - £34,865.25
Instant Deposit Account (Earmarked reserves) – £15,426.85
Fox Covert Account – £4,096.60
Northfield Park Account – £18,156.51
Sportsfield Account – £2,254.48
Total in bank accounts £79,868.54
Monies received:
LCC Grass Cutting contribution £3,742.67
Christmas Tree light switch on income £116.55
Total Monies received £3,859.22
Accounts to be paid 1st December 2025
Tesco Mobile – PC Mobile Phone bill £8.57
E.On – Electricity at Millennium stone £25.00
Clerk Expenses £34.55
Sudbrooke Village Hall Hire (January 2026 ) £20.00
Ian Moore Bollard replacement. (£275.00 + VAT £55.00) Inv 583 GROSS £330.00
Play Fitness (Basketball) (£4,000.00 +VAT £800.00) Inv SI-624 GROSS £4800.00
EKM - Play Inspections (£200.00 + VAT £40.00) Inv SI-1242 GROSS £240.00
Royal British Legion - Wreath (£20.83 + VAT £4.17) Inv 31322439 GROSS £25.00
Glendale erection of Christmas tree (£40 + VAT £8.00) GROSS £48.00
Payment Subtotal £5,531.12
Adminstration costs to be paid 31st December 2025
Administration Costs £1,442.31
Monthly Total £6,973.43