January 2026 Minutes
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Minutes of the meeting of Sudbrooke parish council held at 7.30pm on Thursday 8th January 2026 in the Bramham lounge, Sudbrooke village hall.
Present; Cllr P Heath -Chair, Cllr T Bowman - Vice-Chair, Cllr B Dowell, Cllr M Alford, Cllr S Crampton, Cllr P Fido
13825-26 To note apologies and reasons given.
Apologies received from Cllr C Nicoll and Cllr B Mistry
13925-26 To receive any declarations of interest in accordance with the localism Act 2011 and consider any
requests for dispensation in relating to disposable pecuniary interests of the other interests as
outlined in the council's code of conduct
None
14025-26 To receive the notes of the council meeting held on the 10th of December 2025 and agree for them
to be signed as a true record.
Resolved unanimously to approve the minutes of the meeting of 10th of December 2025 as a true
record.
14125-26 To receive any reports from outside bodies, including the Police, District and County Councillors (if
any) and agreed actions as required.
Scothern PC had requested a speed reduction that had been declined, this was noted for the future
as if another request would likely also be declined.
14225-26 To receive the Chairman's report
Cllr P Heath thanked all those involved in the light switch on. It was a success. Cllr S Crampton and
the Clerk to go through how lighting of the tree works - including the electric box.
14325-26 To receive a report from the Clerk.
Nothing new to report on at this time.
14425-26 To receive a report from the gardening group.
Due to winter months there is nothing new to report at this time of year. At the next meeting Cllr P
Fido would like permission to purchase bulbs for the spring.
i. To approve the planting schedule for 2026/27
RESOLVED unanimously to approve the proposed planting schedule.
14525-26 To discuss and resolve any matters relating to the Stuart Curtis Field, & Dog friendly areas.
RESOLVED unanimously for the Clerk to write to the Truelove developers to inform them we are
resighting the football post and that we would like to make this a safe space for dog owners to have an
open space for dogs off leads.
14625-26 Receive a report following the Witham Valley access group AGM.
Cllr S Crampton gave a brief report on what Witham Valley are working towards and their goals and
aspirations. Cllr S Crampton has become the PC representative for the group and wishes to attend
more of their meetings
14725-26 To discuss a resolve an necessary reaction regarding the West Lindsey District Council introduction
of food waste bins.
A report was received from Cllr S Crampton, it was agreed the PC would do a small piece within the
magazine to inform residents what is happening within WLDC.
14825-26 Report on matters ongoing matters:-
i. Dog bin – West Drive – update
Clerk to chase, as there has been no response to emails.
ii. Grit Bins
RESOLVED unanimously Cllr B Dowell to write to LCC with a request for two grit bins as requested by the Parkland residence. LCC will risk assess and make the decision as to whether the request is viable.
iii. Sudbrooke News.
a. Review of public questionnaire.
RESOLVED unanimously that this would be published electronically via the notice
boards and the Sudbrooke News.
b. Timescales.
DEFFERED
c. Response from the editor.
The Clerk sent an email on the 3rd December 2025, they have had no response, to
chase and to ask them to include the questionnaire
14925-26 Finance matters
i. To approve the receipts and payments since December parish meeting 2025.
RESOLVED unanimously to approve the receipts and payments since the December 2025 meeting.
ii. To approve the 3rd quarter bank reconciliation from the 1stSeptember 25 - 31st December 2025.
RESOLVED unanimously to approve the bank reconciliation for the third quarter.
15025-26 Amenities Report
i. To receive an update on the play parks and any necessary action following the play inspections.
RESOLVED unanimously to approve the repairs to the fencing to the tennis courts.
ii. To receive a report on Grass Cutting - Ian Moore and approve any necessary actions.
Nothing new to report at this time
a. To approve a grass cutting tender.
RESOLVED unanimously to approve the grass cutting tender for 2026/27 with contractor Ian Moore
iii. To receive a report on Hedges, and - Arborez and approve any necessary actions.
Nothing new to report at this time
a. To approve a hedge cutting tender.
RESOLVED unanimously to approve the shrub and hedge cutting tender for 2026/27 with contractor Ian Moore.
15125-26 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
No update has been received by the Clerk to chase ahead of the next meeting.
ii. To receive a report and resolve any necessary action relating to no 40 Scothern Lane regarding the condition of the grass verge.
RESOLVED unanimously to address the current state of the verges within the village with
residence and address that this is the highways responsibility not a PC matter. To circulate
through the mailing list and the Sudbrooke News.
iii. To receive a report and resolve any necessary action relating to no 40 Scothern Lane regarding the boundary.
RESOLVED unanimously for the CLerk to obtain documents of boundaries via the Land Registry
along with Cllr S Crampton to look via WLDC planning portal on the planning portal
15225-26 Any future items for the next meeting (agenda item)
Purchase of plants
15325-26 Date of next meeting – 5th February 2026, 7.30pm - to be held in the Bramham Lounge, Village
Hall
Meeting date approved
Bank Balances Thursday 1st January 2026
Current Account – £2,231.97
Instant Deposit Account - £30,865.25
Instant Deposit Account (Earmarked reserves) – £15,426.85
Fox Covert Account – £4,096.60
Northfield Park Account – £18,156.51
Sportsfield Account – £2,254.48
Total in bank accounts £73,031.66
Monies received:
-
Total Monies received £0.00
Accounts to be paid 1st January 2026
Tesco Mobile – PC Mobile Phone bill £8.57
E.On – Electricity at Millennium stone £25.00
Clerk Expenses £34.55
Sudbrooke Village Hall Hire (February 2026 ) £20.00
EKM - Play Inspections (£200.00 + VAT £40.00) Inv SI-1259 GROSS £240.00
EKM - Play park repairs (£415.00 + VAT £83.00) Inv SI-1258 GROSS £498.00
Scothern PC Grass verge shared £247.50
LALC annual subscription £479.90
Parish Magazine Printing - Sudbrooke News £272.29
Payment Subtotal £1,825.81
Salaries to be paid 31st January 2026
Mrs Louise Clinkscales - Salary - £802.32
Lincolnshire County Council – Employee Pension Contribution - 5.5% £58.45
Lincolnshire County Council – Employer Pension Contribution - 26.6% £282.70
HMRC – Tax & Employers NI £299.04
Administration Costs £1,442.51
Monthly Total £3,268.32
Signed Date
Signatorie #1 Name (Print)
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Signed Date
Signatorie #2 Name (Print)