January 2019 Minutes
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 3 JANUARY 2019 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Councillors Peter Heath (Chairman), Andy Cottam, Mrs Lyn Etheridge, Paul Rignall, Ian Russell, Mike Turnbull
159 – 18/19 PARISHIONERS ITEMS
A report had been received from a parishioner concerning what was considered inconsiderate and dangerous parking on St Edward’s Drive. It was felt that this was a matter that should be dealt with by the Police. The Clerk was instructed to notify the local Police and also advise the parishioner to do so.
160 – 18/19 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Bob Waller, Ian Russell and County Councillor Sue Rawlins.
That the reasons given for absence be accepted, unanimously Resolved.
161 – 18/19 POLICE MATTERS – No report received.
162 – 18/19 COUNTY COUNCILLORS REPORT – No report received.
163 – 18/19 DISTRICT COUNCILLORS REPORT
DC Bob Waller had sent a report stating that following notification that LCC Highways were to receive additional government funding for highway repairs both he and County Councillor Sue Rawlins had lobbied for some of the funds to be directed to resurfacing Sudbrooke Lane/Church Lane. It was now understood that they had been successful and that this work was likely to be carried out.
164 – 18/19 REPORTS ON MATTERS OUTSTANDING
a) Village Sign siting – Nothing further to report.
b) Trees at Park Gates – Quotation received in the sum of £102.00 inc VAT.
That the quotation be accepted and Councillor Ian Russell oversee the work – unanimously Resolved.
c) Beck – Re-profiling by Rivers and Canal Trust – Councillors Ian Russell and Peter Heath had met representatives of the Trust and Councillor Russell had submitted the following report:-
1. It was explained that the Parish Council only own up to bank top and suggested that the Rivers Trust contact Truelove Property re parts of the works in the channel itself.
2. Markers were placed 2.5m from bank top into the playing field, identifying extent of proposed works. The pitch is not currently marked out.
3. The width of the field was measured along the line of the goalposts (western - road end). Distance from centre of goalposts to hedge line (Scothern side) is 31m. Distance from centre of goalposts to top of bank is also 31m, i.e. total width 62m. Minimum width of football pitch is 45m but if 50m allowed this would leave 6m either end. Taking off the loss at bank top, leaves 3.5m (4m if 2m loss of field adhered to) from touchline to top of bank, sufficient for player overrun etc.
4. The work will generate approx. 200 cubic metres of material to be disposed of on the site. It was felt that the best site would be to build an embankment at the east end of the field, just in front of the hedge line adjacent to Truelove development. The field is wider at this point. The footprint might typically be 3 - 4m wide and 1m high (allowing for 1:1 slopes). This would still leave plenty of room behind goalposts. The embankment will be grass seeded and Trust offered to plant some trees on it and some wild flowers also. Additional benefits of the bank would be to help screen the playing field from development and reduce ball loss etc.
5. Maintenance of sloping sides and bed within the channel would be by IDB. (Trust are liaising with IDB). PC would continue to maintain playing field and new embankment. The Trust could work with PC to get volunteers involved in planting and upkeep.
6. Work is planned before end March as required by grant. It was emphasised that construction plant would need to be restricted to immediately adjacent the beck to avoid damage to the pitch. Trust agreed to delineate working area with markers. All areas would be fully reinstated.
Councillor Russell was thanked in his absence for the comprehensive report.
That the Parish Council support the Rivers and Canal Trust in the above works, subject to them obtaining permission from Messrs Trueloves, unanimously Resolved.
165 – 18/19 TO CONSIDER QUOTATION FOR CUTTING HEDGE TO FRONT OF VILLAGE HALL
Quotation received from Groundsfield Groundskeeping for cutting the hedge from Poachers Lane across the front of the Village Hall and Tennis Courts and removal of debris - £215.00.
That the quotation be accepted - unanimously Resolved.
The Clerk was asked to obtain a price for clearing the shrubbery on the grass verge outside the Village Hall.
166 – 18/19 MILLENNIUM STONE FLOODLIGHTING – UPDATE FROM ELECTRICIAN
The remaining three bulbs had been changed, however it was noted that the fittings may need to be changed in the near future due to corrosion.
167 – 18/19 PLANNING MATTERS
a) Park Development:-
i. Traffic Management Plan – Nothing further to report.
ii. Update on development – a meeting had been arranged with the Head of Residential Development, JJDL and Council members on Tuesday 8th January 2019.
b) Sudbrooke Neighbourhood Plan – update – A further revised draft had been submitted to the Parish Council for consideration. That the revised draft be approved unanimously Resolved.
c) Application 138674 – Replacement 5 bedroomed detached dwelling – land off Manor Drive - Members of Sudbrooke Parish Council have viewed the above application and make the following comments:-
a) The views of residents living nearby should be adhered to in that they request some form of privacy screening/frosted windows.
b) There needs to be clarity on whether trees are being removed or not as these provide screening to neighbouring properties. It is noted that the tree survey ‘recommendation’ includes five trees as ‘consider removal for arboricultural reasons’ and one tree as ‘remove for arboricultural reasons’ – but it is not clear exactly what is planned for removal. Only trees around the proposed house have been surveyed but not the woodland to the north on the same site. Whilst there are no existing TPO’s, WLDC should consider placing TPO’s on this woodland to the north re threat of further development.
168 – 18/19 FINANCE
a) To consider Final External Auditor Report and Certificate for 2017/18 – These documents had been circulated to all members. The Notice of Conclusion of Audit would be displayed on the parish notice board and published on the parish website.
b) Accounts for payment
- R J Chambers, Electrician – Millennium Stone lights = £60.75
- Todds – A4 paper = net £13.15, VAT £2.63, Gross £15.78
- Sudbrooke Village Hall Committee – hire of hall for PC meetings x 4 = £63.00
- Sudbrooke Village Hall Committee – hire of hall for Neighbourhood Plan meetings = £68.00
- Mrs B Solly – expenses November and December = £19.80
- e.on electricity account = net £36.07, VAT £1.30, Gross £37.37
- Greenfield Groundskeeping = Play equipment inspections - £80.00
- Mrs C Myers – expenses December = £70.24
c) Change of Parish Council Bank Account – The Treasurer reported that she was experiencing problems contacting Lloyds Bank for opening new accounts but this would be pursued.
d) To consider implementing the revised NALC pay scales for Clerk and Treasurer – The revised pay scales effective from 1st April 2019 had been received from NALC.
That the Parish Council implement them as above unanimously Resolved.
169 – 18/19 CLERKS REPORT
The Clerk reported as follows:-
That the Wood Carving Group were considering making a post for the wildflower area of the Jubilee Garden, as an alternative to a plaque.
That LALC had published its new training programme for the forthcoming year. Copies of the programmed were issued to all Councillors.
170 – 18/19 CHAIRMANS COMMENTS
The Chairman stated that he would be submitting an article to the next Sudbrooke News regarding hedges in the village.
171 – 18/19 CORRESPONDENCE RECEIVED SINCE LAST MEETING
The following had been circulated to all Councillors:-
4.12.2018 – Booklet on Community Infrastructure Levy
6.12.2018 – News from the ICO
10.12.2018 – Welton Medical Practice News
12.12.2018 – Community Lincs News
17.12.2018 – LALC News (167)
18.12.2018 - Provisional Local Government finance settlement
18.12.2018 – Notification of briefing session to be held on 25.2.2018 on Council elections
20.12.2018 – Lincoln Transport Strategy engagement events
2.1.2019 - Notice of WYF Annual Employer meeting 26.02.19
172 – 18/19 DATE OF NEXT MEETING – 7.30pm Thursday, 7 February 2019, Bramham Lounge, Sudbrooke Village Hall.