June 2022 Minutes
SUDBROOKE PARISH COUNCIL
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 9 JUNE 2022 IN THE VILLAGE HALL, SUDBROOKE
Present:
Councillors Mrs Tracey Bowman (Chair), Mrs Sandra Clayton, Simon Crampton, Paul Fido, Bhikhu Mistry
District Councillor Bob Waller
Clerk Mrs Christine Myers, Treasurer Mrs Bridget Solly
32 – 22/23 PARISHIONERS ITEMS
Enquiry received from resident asking if there are any plans for footpaths on Wragby Road to be upgraded. Clerk to make enquiries. Noted also that footpath very narrow due to ingress of grass. This would be reported on Fix My Street.
Request received to consider lowering of speed through Sudbrooke to 40mph as this was now the speed in Greetwell and Langworth. Agreed to be an agenda item for next meeting of Parish Council.
Report from resident that electric fence erected along FP 159 but no signs indicating that it is live. Members Resolved that this matter be referred to the Footpaths Officer, LCC.
A resident had suggested that it would enhance the village if a decorative sign be sited on the verge at the entrance to Sudbrooke - Agreed that this be an agenda item for the next meeting.
A question was raised that the pub on The Parklands development does not appear to be going ahead. District Councillor Bob Waller advised that a change of use would have to be applied for the land before it could used for any other purpose.
33 – 22/23 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillors Peter Heath, Andy Cottam, Dave Scott, County Councillor Mrs Sue Rawlins.
That the reasons given be accepted unanimously Resolved.
34 – 22/23 TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None declared.
35 – 22/23 NOTES OF THE MEETING HELD ON 5 MAY 2022 TO BE APPROVED AND SIGNED AS MINUTES
That the notes be signed as minutes unanimously Resolved.
36 – 22/23 COUNTY COUNCILLOR AND DISTRICT COUNCILLOR REPORTS
CC Sue Rawlins had received a reply from the Senior Engineer LCC re the suggestion made of directional closures on Sudbrooke/Nettleham Lane.
He stated that he appreciated that at certain times of day turning right out of any of the nearby junctions onto the A158 can be problematic but also pointed out that experience has shown that directional closures unfortunately do not work especially in rural situations where they are inevitably ignored and unenforceable.
District Councillor Bob Waller reported as follows:-
• Central Lincolnshire Local Plan Review – Comments had been received which were now being collated by Officers and a submission prepared for external examination.
• Concern continues with residents of Main Drive and the provision of a bollard by the Parklands Development. This is being investigated by the Enforcement Department of West Lindsey District Council.
• There is an increase in fly tipping fines – now £400, the latest being issued in Normanby By Spital.
• 99% of purple bins are now being emptied.
37 – 22/23 REPORTS ON MATTERS OUTSTANDING
A Burial space/new cemetery – This item was deferred until the next meeting of the Council.
B Speed indicators in the village – Councillor Dave Scott had sent a report stating that communication with the Lincolnshire Road Safety Partnership was poor and he was struggling to progress this.
C Proposed closure of Nettleham Lane – A reply had still not been received from the Monitoring Officer nor had the Parish Councils notification to the Chief Executive or Customer Relations Team acknowledged the Parish Councils email sent on 11 May 2022.
Resolved that this should be referred to County Councillor Sue Rawlins for her to take up with the Monitoring Officer.
D Police Matter – Report of unlawful activity on Village Hall playing field – The Police had stated that the reply to Parish Council had been mistakenly not been sent.
To consider whether the Parish Council should take any action in relation to residents suggestion of removal of access to the public footpath entrance into the last part of West Drive, prior to the farm roads, as a safety aspect due to the increase in farm machinery in that area – This was considered and unanimously Resolved That a request be made to the farmer to display a warning sign indicating the use of farm machinery in the area.
38 – 22/23 MEMBERS RESPONSIBILITIES – TO APPOINT A MEMBER WITH RESPONSIBILITY FOR THE CHRISTMAS TREE/MILLENNIUM STONE LIGHTS
That Councillor Simon Crampton take this responsibility for the current year unanimously Resolved.
39 – 22/23 TO CONSIDER AUTHORISING A DOUBLE PAGE ADVERT IN SUDBROOKE NEWS FOR KOKOO HAIR SALON IN LIEU OF USE OF ELECTRICITY SUPPLY FOR THE DEFIBRILLATOR
That the Parish Council Policy be changed to allow a double page advert of a single page twice yearly unanimously Resolved.
40 – 22/23 FOOTPATHS IN WOODS – TO CONSIDER COMMENTS BY PARISHIONERS THAT THEY ARE UNSTABLE TO WALK ON AND NOT ABLE TO ACCOMMODATE WHEELCHAIRS OR BUGGIES
This was discussed but it was felt that the footpaths may settle in time. Resolved That the matter be observed and left in abeyance.
41 – 22/23 MULTI-PURPOSE SPORTS AREA – TO CONSIDER QUOTATIONS FOR TRIMMING BACK TREES TO THE FENCELINE AND TOPPING TO THE HEIGHT OF THE FENCE
Following a sweep of the tennis courts and inspection of the trees protruding through the fence the Clerk had been instructed to obtain quotations, received as follows:- Company A - £1250.00, Company B - £400.00, Company C - £1050.00.
That the successful quote by company B unanimously Resolved.
42 – 22/23 FINANCE
A Audit 2021/22 - Report from Internal Auditor – This had been received and was in order.
B To complete Annual Governance Statement 2021/22 – This had been circulated to members. That it be approved unanimously Resolved.
C To consider and approve by Resolution Accounting Statements for 2021/22 – That the Accounting Statements be approved unanimously Resolved.
D Accounts for payment
Mrs C. Myers - Clerks expenses - £26.95
Mr D. Picksley – Management / Editor Sudbrooke News £300.00
e.on – Electricity at Stone monthly payment – nothing due this month due to being in credit with e.on currently
Sudbrooke Village Hall Committee – Hire of Hall for PC Meeting - £17.00
Glendale Countryside Ltd – Grasscutting – Net - £521.21, VAT - £104.24, Gross - £625.45
Mrs B. Solly – RFO’s expenses - £54.90
DE Accounting and Payroll Services Ltd – Internal Audit fee – net £105.00, VAT £21.00, Gross £126.00
Groundwork – repayment of grant for Neighbourhood plan - £1,112.10
Salaries = £897.48 - will be paid on 30th June 2022
That the above accounts be approved and paid by Bacs unanimously Resolved.
Bank Account position
Current Account - £5,586.12
Instant Access Account – £49,842.22
14 Day Account - £4,434.48
Fox Covert Account - £2,159.74
Northfield Park Account – £19,178.69
Sportsfield Account - £3,924.46
Total in Accounts as of 6th June 2022 - £85,125.71
43 – 22/23 PLANNING
Application 14883 – 15 Courtfield Close – application for two storey front extension and single storey rear and side extension – to ratify comments sent to WLDC – ‘Due to the time scale and this application not being able to come before a Council meeting, available Councillors were contacted by the Clerk for comment and those that have been able to view the application have no objections’ – unanimously Resolved.
44 – 22/23 CLERKS REPORT
The Clerk reported that she was experiencing problems with the PC laptop and receipt of emails, mainly due to its age. She was instructed to obtain a replacement as soon as possible.
45 – 22/23 CHAIRS REPORT
Nothing further to report.
46 – 22/23 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*Sent to residents email list
29.4.2022 – WLDC Papers for Annual Meeting 9.5.2022
5.5.2022 – Notification of road closure of Oak Close – 6.6.2022 – 1.7.2022
5.5.2022 – WYPF Pension Matters
*11.5.2022 – West Lindsey Business brief
*12.5.2022 – Mobile Library information and timetable
16.5.2022 – LALC Weekly E News
17.5.2022 – LALC E News
1.6.2022 – Notification of Park Close road closure 4.7.2022 – 2.9.2022
*1.6.2022 – WL Business Brief
1.6.2022 – LALC Weekly E News
47 – 22/23 DATE OF NEXT MEETING
7 July 2022 7.30pm, Bramham lounge of the Village Hall