October 2022 Minutes
SUDBROOKE PARISH COUNCIL
MINUTES OF THE MEETING OF SUDBROOKE PARISH COUNCIL HELD ON THURSDAY 6 OCTOBER 2022 IN THE VILLAGE HALL, SUDBROOKE
PRESENT: Councillors Mrs Tracey Bowman (Chair), Andy Cottam, Mrs Sandra Clayton, Simon Crampton, Paul Fido, Bhikhu Mistry, Dave Scott
84 – 22/23 PARISHIONERS ITEMS
A report had been received that a resident in The Parklands had a beehive on his property very close to the public footpath. It was noted that the hive was active. That the matter be reported to WLDC Environmental Health unanimously Resolved.
The Chair reported that following a request a resident on Scothern Lane had kindly cut back a willow tree overhanging the footway.
It was noted that several hedges and foliage from gardens were overhanging footways causing problems for pedestrians, wheelchair users and buggies. That a polite letter be written to those residents with overhanging hedges/shrubs requesting that the foliage be cut back, unanimously Resolved.
A resident had kindly removed weed growth from the footpath between Holme Drive and Northfield Park. It was noted that this was included in the grounds maintenance contract for weed spraying and the Clerk was asked to notify Glendale Countryside.
85 – 22/23 TO RECEIVE APOLOGIES AND REASONS GIVEN
Councillor Peter Heath, Treasurer Mrs Bridget Solly, District Councillor Bob Waller.
That the reasons given be accepted unanimously Resolved.
86 – 22/23 NOTES OF THE MEETING HELD ON 1 SEPTEMBER 2022 TO BE APPROVED AND SIGNED AS MINUTES
That the Chairman sign the above notes as minutes unanimously Resolved.
87 – 22/23 COUNTY AND DISTRICT COUNCILLORS REPORT
County Councillor – No report received.
District Councillor Bob Waller
Central Lincolnshire Local Plan Review - I wanted to take this opportunity to provide you with a brief update on the Local Plan which is progressing through examination. Since I last briefed the Council about the plan the Inspectors have been busily reviewing the mountain of evidence that was submitted for examination, and on Monday 3 October they issued their Matters, Issues and Questions – this is a long list of questions they want answers to and which will frame the examination hearing sessions (448 questions in total).
Supporting officers at the districts will now set about answering these questions on behalf of the Committee (that I, Cllrs Owen Brierly, Ian Fleetwood and David Cotton represent WLDC) and respondents to the Local Plan may also submit answers to these questions.
The dates of the hearing sessions and the matters to be discussed have also been published. The examination hearing sessions will commence on Tuesday 15 November, with three weeks of sessions taking place in the Double Tree by Hilton in Lincoln, and a subsequent week of sessions taking place virtually. Details of these hearing sessions can be found on the examination pages of the website https://www.n-kesteven.gov.uk/central-lincolnshire/local-plan-review-examination/examination-latest-news/.
Industrial Scale Solar Panels
WLDC are very concerned about the sheer scale and number of solar projects planned within a small area of the district. Four nationally significant infrastructure projects (NSIP) have been proposed for the district. This is 12% of the overall projects proposed across Great Britain. Whilst we need to develop other sources of power, the sheer scale of the proposals could have an impact on the countryside and rural communities that would be catastrophic and is against local and national policy. NSIPs are not decided through the normal local planning processes, which means that West Lindsey District Council is not the decision making body for this application. The leader of the council has written to the Minister of State for Business, Energy and Clean Growth urging him to consider the wider impacts. Although the sites are generally around the Gainsborough/Gate Burton area, the impact will be felt across the district. I will monitor this and give further updates when known.
Councillor Initiative Fund
I can confirm that I am happy for the Parish Council to “Carry Over” the underspend of £100 for the cancelled Sports Day and it be used for the 2023 event.
88 – 22/23 REPORTS ON MATTERS OUTSTANDING
A Burial Space/New Cemetery – A reply had been received from WLDC and instructions given that the Parish Council should appoint a suitable RCIS qualified valuer; a property lawyer; ensure the ground is suitable for intended use.
A quotation had been received for soil analysis and a further price was awaited. Request made to Revd Canon Penny Green to contact a grave digger for possible excavation of a hole/preliminary opinion of soil.
B Request for lowering speed limit on Wragby Road – Reply received from LCC Highways that this request to be made through County Councillor. A request had been sent to CC Sue Rawlins to pursue this on behalf of the Parish Council.
C Christmas tree Switch On - 27 November 2022
• Clancy Docwra Community Team had agreed to provide lighting as last year
• £25 of mince pies (150) to be donated by Nettleham Co-op
• Item for hamper donated from Waitrose
• Cherry Willingham Choir attending
• Paper cups to be ordered by Clerk
• Parklands developers to be asked if they would make a donation for the event
• Chocolate bars not used for the sports event to be used in the hamper and raffle/Santa sweets for children.
D Sports event - 10 September 2022 – This event had been cancelled due to the passing of Queen Elizabeth II and period of mourning.
Funding - £70 from precept – spent on chocolate and sweets for prizes. These to be used for the Christmas tree event.
£150 from DC Bob Wallers Community Initiative fund - £50 spent on banner which can be reused. £10 spent on non-refundable deposit for bouncy castle. DC Bob Waller had confirmed that he was in agreement to the remaining funds (£90) being held over for the 2023 Sports event. This was hoped to be held in June as a bigger event and a date be set ASAP with the thought of developing it more.
Thanks to be put on record to Mrs Emma Chapman for her work in arranging the event and its subsequent cancellation.
E Footpath to rear of elm Drive/shop to woods – reply from footpaths Officer - LCC unable to carry out any remedial works to the surface. Members agreed to leave this matter in abeyance.
89 - 22/23 LITTER PICK 22 OCTOBER 2022 – TO AGREE RISK ASSESSMENT
That the Risk Assessment circulated by the Clerk be adopted for this event unanimously Resolved.
90 – 22/23 TO RECEIVE AND DISCUSS THE ANNUAL PLAY EQUIPMENT INSPECTIONS/WORK REQUIRED
The Annual RoSPA inspection report had been received and circulated to all members. That this be forwarded to EKM Ltd for pricing any work required unanimously Resolved.
91 – 22/23 TO CONSIDER QUOTATIONS RECEIVED FOR LOWERING THE HEDGES AT THE STUART CURTIS FIELD
Two quotations had been received following invitation to three companies to quote.
Company A - £380.00 Company B - £440.00.
That quotation A be accepted unanimously Resolved.
92 – 22/23 FINANCE
Bank Account position – Wednesday 5th October 2022
Current Account - £11,502.31
Instant Access Account – £34,842.22
14 Day Account - £4,434.48
Fox Covert Account - £2,159.74
Northfield Park Account – £19,178.69
Sportsfield Account - £3,924.46
Total in Accounts = £76,041.90
Accounts for payment – to be paid via BACS
Mrs C. Myers - Clerks expenses - £32.64
E.on – Electricity at Stone monthly payment – £17.00
Sudbrooke Village Hall Committee – Hire of Hall for PC Meeting - £17.00
Sudbrooke Village Hall Committee – Hire of Hall for additional meeting - £17.00
Tesco – Mobile Phone Bill – Direct Debit - £7.50
Parish Magazine Printing – Printing September Sudbrooke News - £265.79
EKM Ltd – Inspections and repairs to play areas (less £120 credit note) – Net £240.00, VAT £48.00, Gross £288.00
EKM Ltd – Play equipment works as requested – Net £1,412.50, VAT £282.50, Gross £1,695.00
Glendale Countryside Ltd – August Grass cutting – Net £922.06, VAT 184.41, Gross 1,106.47
Staffing costs = £897.68 - will be paid via BACS on 31st October 2022
That the above accounts be ratified for payment unanimously Resolved.
93 – 22/23 CORRESPONDENCE RECEIVED SINCE LAST MEETING
*Sent to residents email list
17.8.2022 – LALC Weekly News
17.8.2022 – Anglian Water – notice of webinar 26.8.2022 re two planned reservoirs
18.8.2022 - WYPF Pension News
22.8.2022 – Annual Play Equipment inspection reports
22.8.2022 - Central Lincolnshire Local Plan – consultation on addendum to the
Sustainability Appraisal – DC Bob Waller asked to advise if any items affecting Sudbrooke
*22.8.2022 - Notification of temporary road restrictions A158 – Scothern Lane
Sudbrooke – Langworth
24.8.2022 – LALC Weekly E News
*26.8.2022 – Nettleham Medical Practice Autumn newsletter
*29.8.2022 – West Lindsey Events
2.9.2022 – News from the ICO
6.8.2022 - LALC Weekly News
9 – 12.9.2022 – Advice from LCC, LALC and NALC re protocol for death of Queen Elizabeth II
13.9.2022 - LALC Weekly News
14.9.2022 - Information on Anglian Waters proposed new reservoirs
94 – 22/23 PLANNING
A Application 144908 - Planning application for change of use of builder's store to 1no. dwelling, including alterations to the roof and front elevation - Station Yard, Station Road, Langworth - To ratify comments made ‘Sudbrooke Parish Council object to this application in accordance with its Neighbourhood Plan. This is a complete change from a builders store to a dwelling and thus is contrary to Sudbrooke Neighbourhood Plan. Sudbrooke has reached its allocated quota of new dwellings/development.’
B Application 145412 – Brooke House, 5 Sudbrooke Place - single storey rear extension to garage to form garden store, cinema room, home gym & shower room - To ratify comments ‘No objections’.
C 145415 – 31 Wragby Road – application for single storey rear extension and front porch, with internal modifications - No objections
95 – 22/23 CLERKS REPORT
For noting – the VH MC had received a letter from the Valuation Office agency requesting information on rents etc. Secretary of VH completed.
Mr Dave Barratt, resident of Greenway, and Director of ‘Safety First’ had offered to run a free event in the village hall on Lifesaving, covering the unconscious casualty, recovery position, resuscitation, use of defibrillator. Members welcomed this offer and the Clerk was requested to arrange this event during November.
96 – 22/23 CHAIR’S REPORT
Nothing to add.
97 – 22/23 DATE OF NEXT MEETING
Thursday 3 November 2022, 7.30pm in the Bramham Lounge of the village hall.