March 2026 Minutes
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Minutes of the meeting of Sudbrooke parish council held at 7.30pm on Thursday 5th March 2026 in the Bramham lounge, Sudbrooke village hall.
Present; Cllr P Heath - Chairman, Cllr C Nicholl, Cllr S Crampton, Cllr B Mistry, Cllr B Dowell, Cllr M Alford
Four parishioners were present. They raised concerns regarding the legality and process surrounding the change of use of the land and outbuildings, expressing the view that proper procedures may not have been followed in relation to the operation of a business on the site.
Cllr J. Smith was also in attendance and confirmed that these residents had approached them for guidance and support. They advised that they had already sought clarification on their behalf and had relayed the appropriate steps for them to take, offering their full support throughout.
It was emphasised that this matter does not fall within the direct remit of either the Parish Council or the County Council; however, the Parish Council expressed its willingness to offer support where possible
16925-26 To note apologies and reasons given.
RESOLVED unanimously Cllr T Bowman, Cllr P Fido.
17025-26 To receive any declarations of interest in accordance with the localism Act 2011 and consider any requests for dispensation in relating to disposable pecuniary interests of the other interests as outlined in the council's code of conduct
None
17125-26 To receive the notes of the council meeting held on the 05th of February 2026 and agree for them to be signed as a true record.
RESOLVED unanimously to approve the minutes from the meeting held on the 05th of February 2026 as a true record.
17225-26 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agreed actions as required.
The police report had been circulated prior to the meeting. DCllr B. Velan was not in attendance, so no district report was received.
Cllr J. Smith had no further updates to provide, as the matter had already been addressed during the parishioners’ session.
17325-26 To receive the Chairman's report
Nothing to report at this time
17425-26 To receive a report from the Clerk.
Nothing to report at this time
17525-26 To discuss and approve any necessary action regarding correspondence regarding the Kiln-Company.
RESOLVED unanimously for the Parish council to write to WLDC to express concerns on the business operation of the new business and seek clarification whether planning permission had been sought.
Though this isn't within the Parish Councils this was felt this would support the parishioners.
17625-26 To discuss and approve any necessary action regarding the litter picking event.
This is being coordinated by Cllr T Bowman, for the 28th March 2026.
RESOLVED unanimously for the Clerk to create a poster for the social media platforms
17725-26 To discuss and approve any necessary action regarding a proposed Gala.
RESOLVED for Cllr B Dowell to liaise with Village Hall Committee and Cllr T Bowman, and report back at the next meeting.
17825-26 To discuss and approve any necessary action regarding the closure of the cemetery.
RESOLVED unanimously for the Parish Council to take the responsibility of the maintenance of the burial ground once this is closed.
17925-26 To discuss and approve any necessary action regarding gifting the container.
RESOLVED unanimously to gift the container to the Scouts, this would be at the expense of the scouts, if they still wished to have it.
18025-26 To receive a report from the gardening group.
The plants and bulbs had been purchased and potted. The gardening group had visited Northfield Park, where they weeded the area and turned over the soil
i. To discuss and approve any necessary action regarding having a committee for Village Improvement purposes.
RESOLVED unanimously that the Gardening group would stay under the main Council> To review the Terms of Reference.
ii. To approve the payment of the Green Waste for 2026
RESOLVED unanimously to purchase the annual subscription for the gardening group.
18125-26 Report on matters ongoing matters:-
i. Dog bin – West Drive – update
Contact had been made, but both parties had missed one another. The Clerk will make further contact with WLDC to request that they liaise with Cllr S. Crampton.
ii. Grit Bins
Awaiting a response from LCC Highways.
iii. Sudbrooke News. - Updates.
The Clerk had sent an email to the current editor and had no response. The working group to arrange a meeting to bring together the first edition for May 2026
iv. Stuart Curtis Field, & Dog friendly areas.
The Clerk had sent correspondence and had no response. The Parish Council was not seeking approval and had informed the Truelove developers that the proposed action was to remove the football posts and proceed with transforming this into a dog friendly area.
RESOLVED for the Clerk to sought quotes for relocating the football posts.
18225-26 Finance matters
i. To approve the receipts and payments since February parish meeting 2026.
RESOLVED unanimously to approve the receipts and payments since the February Parish Meeting.
ii. Grant opportunity -Community Champion Scheme
RESOLVED Cllr B Dowell to proceed to apply for Community Champion Scheme for a planter for the village
iii. To approve the emergency quote obtained to remove and replace the noticeboard from Ian Moore for the sum of ( NET £220.00 VAT £44.00) GROSS £264.00
The notice board at the Millenium Stone had fallen apart in the high winds, the Clerk had arranged the removal and the fitting of the new notice board.
RESOLVED unanimously to approve the quotation from Ian Moore Contractors for the sum of £264.00
18325-26 Amenities Report
i. To receive an update on the play parks and any necessary action following the play inspections
RESOLVED unanimously for the Clerk to source a quote from EKM for any necessary working following the play inspection
18425-26 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
This is currently out for public review
18525-26 Any future items for the next meeting (agenda item)
Nothing at this time
18625-26 Date of next meeting – 2nd April 2026, 7.30pm - to be held in the Bramham Lounge, Village Hall.
RESOLVED
Signed
Chairman - Cllr P Heath
Bank Balances Sunday 1st March 2026
Current Account – £1,051.82
Instant Deposit Account - £24,865.25
Instant Deposit Account (Earmarked reserves) – £15,426.85
Fox Covert Account – £4,096.60
Northfield Park Account – £18,156.51
Sportsfield Account – £2,254.48
Total in bank accounts £65,851.51
Monies received:
Total Monies received £0.00
Accounts to be paid 1st March 2026
Tesco Mobile – PC Mobile Phone bill £8.57
E.On – Electricity at Millennium stone £25.00
Clerk Expenses £31.40
Sudbrooke Village Hall Hire (April 2026 ) £20.00
Greenbarns - Noticeboard (NET £1,926.95 VAT £385.40) GROSS £2,312.35
J Parker £103.80
Ian Moore - Disposal and installation of notice board (NET £220.00 VAT £44.00) GROSS £264.00
EKM - Play Inspections for Feb & March (NET £200.00 VAT£40.00) GROSS £240.00
Payment Subtotal £2,741.12
Salaries to be paid 31st March 2026
Administration
Administration Costs £1,442.51
Monthly Total £4,447.63