May 2026 Agenda
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
19 St Lukes Close, Cherry Willingham, Lincoln, LN3 4LY
07594 295457
Chairman –
Vice chair –
Clerk & RFO - Mrs L Clinkscales
Dear Members
You are summoned to attend the annual Parish meeting of Sudbrooke Parish Council on Thursday 7th May 2026 commencing at 7.30pm in the Bramham Lounge of the Village Hall, Scothern Lane, Sudbrooke.
Prior to the start of the meeting a public forum of no more than 15 minutes will be held. The public may address the Council on current matters or issues that may become future agenda items.
Audio recording notice*- Please note that this meeting maybe recorded to assist in accurate minute taking only
Date 29th April 2026 Signed: Louise Clinkscales
Clerk & RFO
AGENDA
1 To elect a Chair and complete an acceptance of Office form.
2 To elect a Vice-Chair.
3 To note apologies and reasons given.
4 To receive any declarations of interest in accordance with the localism Act 2011 and consider any requests for dispensation in relating to disposable pecuniary interests of the other interests as outlined in the council's code of conduct
5 To receive the notes of the council meeting held on the 02nd of April 2026 and agree for them to be signed as a true record. 1
6 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agreed actions as required. 2
7 To receive the Chairman's report
8 To receive a report from the Clerk. 3
9 To discuss and resolve any necessary action following the Parish Council APM
10 To review and approve the ‘trading in the village hall car park’.
11 To discuss a proposed Difib for the Village Hall
12 To receive a report on the Lincolnshire Risk Management Team meeting - Cllr P Fido
13 To elect coordinators for the following.
i. CCTV
ii. Defibrillator Weekly checks
iii. Highways footpaths
iv. Grass Cutting
v. HR (Staffing) – Three Councillors with delegated authority for HR decisions
vi. Neighbourhood Plan
vii. Planning
viii. Sudbrooke News distribution
ix. Trees and Environment
x. Parish Council website
xi. Village Furniture
xii. Village Hall Committee representative
xiii. Village Play areas, equipment and weekly visual inspections
14 To receive a report from the gardening group.
i. Tree survey
ii. To approve the purchase of plants for the village.
iii. To approve tree survey training for Cllr P Fido
15 Report on matters ongoing matters:-
i. Dog bin – West Drive – update
ii. Grit bin
iii. Stuart Curtis Field, & Dog friendly areas
iv. Container
14 Finance & Governance matters
i. To resolve to accept the Receipts and Payments since the April 2026 meeting.
Copies of the document can be obtained by emailing the Clerk at sudbrookeparishcouncil@gmail.com
ii. To receive the end of year internal audit report, if available, and resolve any actions if required.
iii. To resolve to approve Section 1-Annual Governance Statement 2025/26.
(Signature of Clerk and Chair to be added prior to forwarding to External Auditors).
iv. To resolve to approve Section 2- Accounting Statements 2025/26
(Signature of Chair to be added prior to forwarding to External Auditors)
v. To note the content of the Explanation of Variances document prior to forwarding to External Auditors.
vi. To review/ amend if necessary bank signatories.
15 Amenities Report
i. To receive an update on the play parks and any necessary action following the play inspections.
ii. To discuss and approve any necessary action regarding a proposed Family fun day.
iii. To approve any necessary action regarding the damaged fencing at the Village Hall
16 Planning matters
i. Update from WLDC regarding the neighbourhood plan.
ii. Deed of Variation - Land off Poachers Lane Sudbrooke - WL/2026/00093 - 76729
17 Any future items for the next meeting (agenda item)
18 Date of next meeting – 4th June 2026, 7.30pm - to be held in the Bramham Lounge, Village Hall