October 2020 Agenda
Sudbrooke Parish Council Meeting
Following amended legislation allowing Council meetings to be held remotely in light of the Covid 19 situation; a remote meeting of Sudbrooke Parish Council will be held on Thursday 1 October 2020 at 7.30pm using Zoom online video conferencing
If you wish to attend this meeting please email the Clerk sudbrookeparishcouncil@gmail.com no later than noon on Thursday 1 October 2020 to advise. You will then be sent an email with a link to enable you to access the meeting.
You will also need to register with Zoom and download the relevant software/app onto your computer, phone or ipad, in advance of the meeting. To do this go to https://zoom.us - press the ‘signup its free button’ and follow the onscreen guidance to register.
Approximately 5 minutes before the meeting is due to start you should click the link detailed in the email sent to you from the Council. You may then be prompted to enter the User ID and password which will also be emailed to you.
AGENDA
1. Parishioners Items
2. To receive apologies and reasons given
3. To receive declarations of interest on any item on the agenda
4. Notes of meeting held 3 July 2020 to be approved and signed by Chairman as minutes
5. To ratify decisions made by email since date of last meeting as per minute 11 – 20/21 as follows:-
5. a. 5.8.2020 – To refer the matter of overhanging trees onto the bus shelter/ verge/footway on Wragby Road from property on Scothern Lane to LCC Highways.
5. b. 22.7.2020 - Agreement to purchase a replacement seat for Fox Covert.
5. c. 27.7.2020 – TPO application – 041604 - Land adjacent to 19 Manor Drive. The application has been viewed on behalf of Sudbrooke Parish Council and comments are as follows:-
5. c. i. Extent of work covered by the application is unclear as there is no referencing between the actual work on the application and the separate tree report commissioned by Sudbrooke Parish Council. There is also no plan of tree numbers in the report on-line, only on the separate sketch.
5. c. ii. Cut back canopies of 160 & 162 by 4m for clearance of property to south - No objection provided this is to sides only and not the tops which would ruin the amenity value of the 3 copper beeches.
c. iii. Tree 160-remove split limb - (This may possibly be tree 161) unclear whether this is part of the application but would have no objection.
c. iv. Tree 161 - remove branch at 2m with rot – again not clear whether part of application – but would have no objection.
d. 31.7.2020 – Painting and Varnishing of seats in village at a cost of £165.00.
e. 1.8.2020 – Payments for August:
e.on – Electricity Millennium Stone = £17.00
Glendale Countryside Ltd – Grass cutting July 2020 = Net £694.53, VAT £138.80,
Gross £833.42
Glendale Countryside Ltd – Clearing growth around fences in play area Net £30.00, VAT £6.00,
Gross £36.00
Mrs C Myers – Expenses July 2020 = £28.38
Parish Magazine Printing – Printing of Sudbrooke News = £221.63
Mrs Anna Fane – purchase of box for food bank station = Net £21.99, VAT £4.40,
Gross £26.39
Cllr Cottam – mileage claim = £7.20
Mrs Coral Evans – preservative for wood carvings and village sign = Net £67.10, VAT £13.42, Gross £80.52
Mrs B Solly – Expenses April – July (incl) 2020 = £36.63
Salaries - total = £824.71
f. Planning application 141409 – 56 Windsor Close – No objections
g. Payments 28.8.2020
e.on – Electricity Millennium Stone = £17.00
EKM Ltd – playground inspections = net £200.00, VAT £40.00, Gross £240.00
Parish Magazine Printing – August Sudbrooke News = £241.50
Salaries (August and September) = £1,649.42
Glendale Countryside Ltd – Grounds maintenance – net £583.59, VAT £116.71,
Gross £700.30.
h. Planning application 141550 – 30 Wragby Road – Removal of existing dwellinghouse and erection of 1 dwelling house with associated access alterations, vehicle parking and landscaping – Comments forwarded to WLDC – ‘Sudbrooke Parish Council has been unable to meet formally and agree a corporate response.
However available individual Councillors have been contacted by the Clerk for their views and those who are in a position to comment have no objections, but ask that neighbours comments be taken into consideration when determining the application.’
To order a Christmas tree for the village.
6 County Councillor and District Councillor report
7 New website – update
8 Play equipment:-
- Annual Inspection Report – Report by Councillor Turnbull and consideration of quotation for works required (if received)
- To consider insurance company advice that weekly visual inspections of the play areas are carried out.
9. Tennis Court/Multi Surface Sports Area:
- To consider quotation for repair of vandalism to surface (if received)
- To consider possible upgrading of the area
10 To consider quotation for work to trees /shrubs in the village.
11 Village furniture
- To consider replacement of notice board at the Park Gates
- To consider replacement of seats at Fox Covert and Memorial seat Northfield Park,as both beyond economical repair.
12 To consider insurance company advice that an annual inspection of trees, for which Council has responsibility, is carried out.
13 Finance - Accounts for payment
14 Planning - Application 141579 – Hall Farm, West Drive – Erection of agricultural storage building
15 To consider where to store Community Emergency Kit
16 Clerks Report
17 Chairman’s comments/Any agenda items for next meeting
18 Correspondence received since last meeting as per attached sheets for inclusion in minutes.
19 Date of next meeting – 5th November 2020
20 To Resolve to move into closed session to discuss Staffing matters.
Signed: C M Myers
Clerk to the Council 28.9.2020