September 2025 Agenda
SUDBROOKE PARISH COUNCIL
https://sudbrooke.parish.lincolnshire.gov.uk/
sudbrookeparishcouncil@gmail.com
07594 295457
Chairman – Cllr P Heath
Vice chair – Cllr T Bowman
Clerk & RFO - Mrs L Clinkscales
Dear Members
You are summoned to attend a meeting of Sudbrooke Parish Council on Thursday 4th September 2025 commencing at 7.30pm in the Bramham Lounge of the Village Hall, Scothern Lane, Sudbrooke.
Prior to the start of the meeting a public forum of no more than 15 minutes will be held. The public may address the Council on current matters or issues that may become future agenda items.
Audio recording notice*- Please note that this meeting maybe recorded to assist in accurate minute taking only
Date 27th August 2025 Signed: Louise Clinkscales
Clerk & RFO
AGENDA
1 To note apologies and reasons given.
2 To receive any declarations of interest in accordance with the localism Act 2011 and consider any requests for dispensation in relating to disposable pecuniary interests of the other interests as outlined in the council's code of conduct
3 To receive the notes of the council meeting held on the 3rd of July 2025 and agree for them to be signed as a true record.
4 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agreed actions as required.
5 To receive the Chairman's report
6 To receive a report from the Clerk.
7 To resolve any necessary action following the request from the Village Hall Committee, for help regarding their drainage issues.
8 To discuss and resolve any necessary action regarding the future of ‘Sudbrooke News’
9 To discuss and resolve any necessary action to the ‘Christmas Light switch on event’.
10 To receive a report on the Clerks laptop and storage/ backup of the files.
11 To receive a report on Events Committee (outside bodies)
i. To consider a member to hold a spare set of spare notice board keys
12 To receive a report from the gardening group.
i. To receive a report and approve any necessary action relating to the poppy appeal.
13 To adopt the following policies.
i. To review and adopt the Filming & Recording Policy.
ii. To review and adopt the Pay Policy.
iii. To review and adopt the Maternity Policy.
iv. To review and adopt the Paternity Policy.
v. To review and adopt the Shared parental responsibility Policy.
14 Report on matters ongoing matters:-
i. Millennium stone lighting/drainage of the area around the Stone.
ii. Dog bin – West Drive – update
iii. Tree trimming – Manor Drive – Report from Fix My Street
iv. To receive an update for the tree works at Village Hall - split limb on cherry tree
v. To receive and update on the bench repair at millennium stone.
vi. To receive an update on Nettleham Parish Council that local Parish Councils meet to tackle Highway concerns such as traffic management in villages
11 Finance matters
i. To approve the receipts and payments since August parish meeting 2025.
ii. To approve the receipts and payments since September parish meeting 2025.
iii. To note and approve the 1st quarter bank reconciliation April – June 2025.
iv. To note the 1st quarters expenditure vs budget, and the variances.
v. To consider and approve any necessary action with having a debit card for the current account.
vi. To receive an update on the community grant funding/ tennis courts.
vii. To receive a report on the new pay increment of 3.2%
12 Amenities Report
i. To receive the Annual play park inspection.
ii. To approve training for members to qualify in playground inspections.
iii. To approve any necessary action following a report of a damaged bollard - Village Hall.
iv. To receive a report on Grass Cutting - Ian Moore and approve any necessary actions.
v. To receive a report on Hedges, and Trees - Aroborez and approve any necessary actions
13 Planning matters
vi. Neighbourhood Plan Review – Anything further to report
vii. Planning application WL/2024/0036.
viii. Planning application WL/2025/0062.
ix. Planning application WL/2025/00816.
x. To discuss and resolve any necessary action regarding the Section 106 correspondence.
14 Correspondence received since last meeting, *sent to Residents email list
o 04th July 2025 – Successful Grant Funding Received.
o 07th July 2025 – Councillor Vacancy.
o 07th July 2025 – Community Grant Funding - Successful
o 07th July 2025 – LALC E-News.
o 10th July 2025 – Scothern News July Edition
o 23rd July 2025 – West Lindsey District – e-news Business Brief.
o 23rd July 2025 – LCC Temporary future road closure, 01.09.25-05.09.25
o 24th July 2025 – LCC Temporary Road restrictions – Sudbrooke. 29.07.25-01.08.25
o 25th July 2025 – WLDC Enforcement coffee morning – Village Hall, 08.08.25
o 6th August 2025 – Scothern News Letter
o 8th August 2025 – WLDC – Summer Events.
o 8th August 2025 – Sudbrooke News 2025.
TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS
15 To consider and approve an applicant for the councillor vacancy role.
Date of next meeting – 2nd October 2025, 7.30pm - to be held in the Bramham Lounge, Village Hall